Understanding Paid Leave: Company-Scheduled Days and New Legal Insights

In the evolving landscape of employee benefits, the rules surrounding paid leave in Japan are crucial for both employers and employees. While the general principle is that employees can choose their paid leave days, exceptions exist. One such exception allowed by the law is known as "planned granting." This provision permits companies to specify certain dates for employees to take their leave. The aim is to prevent employees from forgetting to take their leave and to avoid last-minute bookings.

Key Aspects of Planned Granting

Planned granting applies only to the days that exceed the five days of freely taken leave. It also requires a clear pre-agreement established between labor and management. If implemented correctly, this system can benefit both employees and companies by promoting better leave management.

Benefits of Planned Granting

- Avoiding Accumulation: It helps to manage the accumulation of unused leave, which is a common issue that can both disadvantage employees and create administrative burdens for the company.
- Enhanced Productivity: Encouraging employees to take their leave at scheduled times can lead to improved morale and productivity, as well-rested employees tend to perform better.
- Clear Communication: The need for a labor-management agreement emphasizes the importance of clear communication and planning within the organization.

Upcoming Free Seminar on Labor Management and Harassment Training

On September 5, 2025, the Clea Human Resource Development Association, based in Chiyoda, Tokyo, will host a free seminar aimed at exploring these crucial labor laws further. This event will feature Jun Ono, a certified social insurance labor consultant with over 400 workshops on labor issues and harassment training.

Seminar Details:

- Date: September 5, 2025 (Friday)
- Time: 12:00 PM - 1:00 PM
- Host: Clea Human Resource Development Association
- Location: Head Office, 6th Floor, Kioicho Head Office Building, 3-12 Kioicho, Chiyoda-ku, Tokyo
- Instructor: Jun Ono, Certified Social Insurance Labor Consultant

Topics to be Addressed

The seminar will answer several pressing questions, including:

- What is "planned granting," and why does the law recognize it?
- What days are categorized under this provision, and what are the conditions for application?
- What are the key points when introducing a labor-management agreement?
- What are the advantages and potential pitfalls of planned granting?
- How can organizations effectively communicate these policies to prevent misunderstandings?

About Jun Ono

Jun Ono is a prominent certified social insurance labor consultant who has been delivering practical training on labor issues and harassment prevention for decades. His commitment to translating legal principles into actionable strategies for the workplace has made him a sought-after expert. He is also responsible for overseeing the “Employment Clean Planner” qualification program.

Employment Clean Planner Qualification

This qualification focuses on the prevention of harassment and effective consultation responses, bridging the gap between theory and practical application. Over 650 professionals across Japan have earned this certification, enhancing their skills in various corporate, governmental, and educational environments.

For more details about the qualification, please visit Clea Association.

Media Inquiries

Media representatives interested in interviewing or contacting Instructor Jun Ono for insights on labor laws and harassment prevention are welcome to reach out. The Clea Human Resource Development Association is flexible in accommodating requests based on the particular media outlet or theme.