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Shibataya Holdings Streamlines HR and Labor Tasks with HELP YOU Premium Accounting

In today's rapidly changing business environment, operational efficiency has become crucial for companies to thrive. Shibataya Holdings, headquartered in Nakano, Tokyo, recently took a significant step toward enhancing its back-office processes by adopting the HELP YOU Premium accounting service. This strategic decision aimed not only to streamline accounting tasks but also to automate various human resources (HR) and labor functions, thus alleviating the growing workload on its management department.

The Challenge of Expansion

As Shibataya Holdings expanded its operations, the volume of work in its management department surged. Unfortunately, the number of personnel remained static, leading to an increase in overtime hours and heightened stress among employees. Particularly within the HR and labor sectors, several pressing challenges emerged:

• - Chronic Shortage of Staff: Due to unstructured processes and a lack of proper systems, retaining skilled personnel proved difficult, resulting in a perpetual shortage of staff.
• - Inefficient Manual Reminder Operations: The HR department relied heavily on personal outreach via Slack DMs and individual messages to ensure attendance compliance, but this manual approach did not yield satisfactory response rates and amplified the workload.

Decision to Implement HELP YOU

The choice to implement HELP YOU came after acknowledging its success within the accounting department. The positive feedback highlighted that the service met their needs efficiently, creating a solid foundation for extending its capabilities into the HR and labor sector. The management recognized that their familiarity with the service would facilitate smooth expansion into new areas of support.

Comprehensive Support from HELP YOU

HELP YOU's response to Shibataya's needs was multifaceted, focusing on automation suggestions and the delegation of routine labor-related tasks without incurring substantial costs. By leveraging existing tools like Slack and Google Apps Script (GAS), they developed automated solutions tailored to Shibataya's operations. The key improvements included:

• - Task Reminder Automation: By initiating discussions on automation possibilities, the team designed a system that automated reminders for about 200 employees. Automated correction requests for unresponsive individuals further reduced the workload, leading to a more manageable flow of tasks.
• - Efficiency in Attendance and Payroll Functions: HELP YOU took on the responsibility of checking errors in attendance data, importing payroll information into the necessary systems, and calculating benefits. This transitioned the verification process from once a month to bi-monthly, significantly improving accuracy. Consequently, HR staff could now concentrate on core responsibilities like final checks and handling irregularities.

Through effective implementation of HELP YOU's services in accounting, Shibataya Holdings has not only enhanced operational efficiency in financial tasks but also successfully tackled broader issues related to HR and labor management.

The HELP YOU Premium Accounting Service

Todo un concepto, HELP YOU Premium Accounting transcends basic accounting task delegation. It encompasses business design, process optimization, and data management essential for informed decision-making. The service is staffed by accounting professionals with qualifications exceeding Level 2 Bookkeeping and extensive practical experience. They understand client needs at various operational phases, thereby transforming accounting functions into strategic tools.

In situations involving sudden resignations or absences of accounting personnel, HELP YOU stands apart from conventional accounting services by providing a reliable external substitute for essential functions rather than just transitional handovers. The service also covers business flow evaluations, management accounting implementations, cash flow statements, and financial reports, fostering a business environment where executives can make data-driven decisions.

Ideal for Diverse Business Needs

HELP YOU Premium is particularly beneficial for companies facing:

• - Risks of operational stoppage due to the absence of accounting personnel.
• - Challenges in translating numbers into actionable business insights.
• - Consolidated tasks within specific personnel, making it necessary to rethink organizational structures.
• - Long-term planning requiring improved management accounting processes.

For more details on HELP YOU Premium Services, visit HELP YOU Services.

About Shibataya Holdings

Company Name: Shibataya Holdings, Inc.
Headquarters: 5-3-11 Chuo, Nakano, Tokyo, 164-0011
Established: November 27, 2018
Business Activities: Management of group companies.
Representative: CEO, Yasuhiro Shiba
Official Website: Shibataya Holdings

About HELP YOU

HELP YOU is an innovative online outsourcing service that employs skilled assistants to enhance your productivity by managing back-office operations including HR, accounting, and document creation online. The team comprises talented professionals from 35 countries including the USA, France, Germany, and various regions in Japan.

Explore more at HELP YOU.