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AIS and NYK Line Collaborate to Enhance Crew Management

In a significant step towards digital transformation in the maritime sector, AIS (Advanced Information Systems), headquartered in Chiyoda, Tokyo, has successfully launched a new cloud service for managing crew certifications and their expiration dates. This innovative solution, created in partnership with NYK Line (Nippon Yusen Kabushiki Kaisha), marks the second collaboration following the release of a salary-related service in 2024.

The Challenge in Crew Management

Managing crew qualifications and certification expiration dates is a critical task in ensuring safe maritime operations. Traditionally, this management was done using paper documents or Excel spreadsheets, which led to issues such as missed renewals and delays in information sharing. Recognizing these challenges, AIS developed this cloud service to centralize and streamline the management process.

Service Features

The newly launched service incorporates several key features designed to enhance operational efficiency:

• - Centralized Qualification Management: The cloud platform allows for the integrated management of licenses, certifications, and training history for each crew member. This ensures that all relevant information is easily accessible.

• - Automatic Expiration Reminders: The service automatically notifies both the crew member and their supervisor as expiration dates approach, significantly reducing the risk of missed renewals.

• - Real-Time Information Sharing: Crew members can access their current qualifications anytime, whether on land or at sea. The service enables easy uploading and application processes where crew members can take photos of their certificates and upload them to the cloud for approval.

• - Integration with TRANS-Crew: The new service complements existing workforce management functionalities, allowing users to verify qualifications within the same interface efficiently.

Future Prospects

The TRANS-Crew platform aims to create an all-encompassing solution for crew management in maritime operations. With the introduction of automated crew assignment planning linked to qualification data currently in beta, AIS plans to progressively integrate AI for optimization and analysis. The focus will be on unifying crew deployment, labor management, payroll integration, and certification management, thus continuously accelerating the digital transformation of the shipping industry.

The integration showcases AIS and NYK Line’s commitment to refining the operational efficiency of maritime workforces, enhancing productivity while supporting work style reforms. Companies interested in exploring the capabilities of the TRANS-Crew platform can take advantage of a two-month free trial, allowing them to experience the comprehensive functionalities without the burden of initial setup costs.

For more inquiries or detailed discussions on implementation and results, you can reach out to:

• - Contact: AIS TRANS-Crew Department, Toshihiko Nakamura
• - Email: [email protected]
• - Phone: 03-6260-8858

With these advancements, AIS plays a pivotal role in transforming the work styles of Japan’s maritime labor force and contributes towards a more efficient, sustainable future in the shipping industry.