Transforming Medical Documentation: SecureMemo's Impact in Miyagi Prefecture

Nishika Inc., based in Minato, Tokyo, has successfully integrated its AI transcription solution, SecureMemo, at the Miyagi Prefecture Southern Core Hospital. This strategic move has dramatically improved the hospital's ability to create meeting minutes, transitioning from labor-intensive methods to an efficient, automated process. Let's delve deeper into the benefits, the challenges faced, and the outcomes observed after this implementation.

The Challenge Faced

Within the hospital, documenting meetings and committee discussions is a critical requirement, especially for meetings that demand verbatim records. Previously, staff would spend days transcribing audio recorded on IC recorders manually. The burdensome process not only increased workload but also delayed other essential tasks, affecting overall productivity.

Amid the ongoing push for digital transformation in healthcare, there was an urgent need to reduce reliance on paper and manual labor. The hospital recognized the importance of adopting digital tools to streamline operations efficiently.

The Deciding Factors for Implementation

Nishika's solution stood out due to its high accuracy in Japanese speech recognition and its rich feature set, enabling transcription support such as summaries tailored to specialized conversations in medical environments. Additionally, being a cloud service, SecureMemo is designed with security considerations, ensuring sensitive information handled within the hospital remains protected. The intuitive user interface was also a significant factor. It allowed easy adaptation even with limited personnel, leading to a seamless transition into daily operations.

Benefits Realized Post-Implementation

With SecureMemo in place, the arduous task of creating verbatim records, which previously took up to three days, now requires only about one day to complete. This remarkable reduction in time has considerably alleviated the stress of looming deadlines, allowing for a harmonious balance between quality and speed in minute-taking.

Moreover, the solution has proven flexible enough to handle diverse scenarios, including meetings that require verbatim records with the participation of local government officials. Feedback from users has highlighted the ease of reviewing and correcting AI-generated texts, which has further facilitated the integration of this technology into daily workflows.

Use Cases

SecureMemo is actively employed in administrative meetings and crucial assemblies involving local government officials at the hospital. Looking ahead, the team is exploring additional applications, such as adding subtitles to internal training videos, thereby expanding its educational and training capabilities.

About SecureMemo and SecureMemoCloud

SecureMemo is a robust on-premise AI transcription software designed for security and efficiency. Here are some of its key features:

- An impressive transcription accuracy rate of 96.2%, powered by Nishika's proprietary speech recognition AI, “shirushi”, capable of handling challenging audio conditions.
- Automatic summary generation in an offline environment, allowing for concise summaries tailored to specific topics.
- Multi-language transcription and translation functions supporting around 100 languages, making it ideal for multinational collaborations.

Nishika Inc. — Driving Innovation

Founded with a vision to empower individuals through technology, Nishika Inc. focuses on enhancing corporate productivity by creating valuable data assets. Through SecureMemo and SecureMemoCloud, the company aims to transform every corporate meeting into a structured data format, facilitating high-value information processing and utilization in Japan's business environment.