#Japan #electronic contract #Chiyoda, Tokyo #Kimaro Room #Rental Transactions

Kimaro Room Reaches New Milestone in Electronic Rental Services

In a remarkable achievement, Kimaro Room, a subsidiary of Daito Group, has surpassed 23,000 locations utilizing its electronic application and contract services for rental transactions. This service, called "Kimaro Room Electronic Application" and "Kimaro Room Electronic Contract," aims to streamline processes in the rental real estate industry. It has been operational since July 2024.

The legislative changes made in May 2022 regarding real estate transactions fully legalized the electronic processing of rental agreements. However, the adoption of electronic systems in the industry has been limited due to several challenges. These include a complicated billing structure based on paper documents, a lack of standardized tools among intermediaries and management companies, and a persistent culture favoring paper-based practices.

According to a survey conducted by the Ministry of Land, Infrastructure, Transport and Tourism targeting member companies of five real estate entities, fewer than 30% reported having adopted electronic document processes. In response to these industry challenges, Kimaro Room developed a service with distinct features to ensure a smooth rental agreement process:

1. User-friendly Navigation: A constant navigation feature displayed on the interface simplifies the understanding of subsequent tasks.
2. Integrated Communication: Users can chat with tenants and stakeholders directly within the management interface while managing applications and contracts.
3. Accordion Display: An accordion functionality allows users to view only the necessary fields, enhancing the clarity of the operating screen.
4. Progress Tracking: A comprehensive view of all steps in the rental process provides immediate insights into the current status of applications and agreements.

Looking ahead, Kimaro Room aims to triple its locations, targeting 70,000 by 2030, through ongoing development of new features and strengthening support systems.

Implementation Benefits

Kimaro Room's electronic services have demonstrated significant operational advantages, including:

• - Reducing the average processing time for contract-related tasks by 70% compared to traditional methods.
• - Contributing to decreased overtime hours and associated costs by streamlining operations.
• - Lowering risks associated with document loss and increasing the rate of electronic contracts, including those for corporate clients.

Future Prospects

The company is planning to explore new markets by collaborating with corporate housing management companies to realize electronic contracts for businesses, an area that remains largely untapped in the industry. Additionally, by enhancing language options (including English and Chinese), Kimaro Room aims to improve convenience for foreign tenants.

Efforts to standardize the implementation process will also be made to minimize burdens on front-line staff and support a smooth onboarding experience. By ensuring price transparency and continuously expanding features, Kimaro Room will clarify the long-term benefits of adopting their electronic services.

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