#Japan #Tokyo #Yayoi #Attendance Management #Kintai Next

Yayoi Launches Standalone Cloud Attendance Management System

Yayoi Corporation, headquartered in Chiyoda, Tokyo, has made a significant announcement—the launch of its standalone cloud attendance management system, "Yayoi Kintai Next." Previously, this system was only accessible as a part of the company's payroll offerings. With the new standalone option, small and medium-sized enterprises (SMEs) can now incorporate attendance management into their operations more flexibly.

Background of the Launch

For years, SMEs in Japan faced noteworthy challenges in attendance management. Many spent an overwhelming amount of time tallying attendance using Excel, while processes for submitting requests varied among paper forms, LINE messages, and verbal communications. This fragmentation led to complications in data collection, not to mention a surge of effort during the monthly closing periods. Missed clock-ins, corrections, and discrepancies also contributed to structural mistakes that became all too common.

Furthermore, companies are grappling with evolving labor-related laws, such as the upcoming amendments in 2026, which introduce stringent rules like a ban on continuous work for 14 days and mandatory rest intervals. Navigating these changes manually has become increasingly difficult. In this context, many SMEs have expressed a desire to transition to digital solutions, starting with attendance management, without diving into full payroll system overhauls due to cost concerns.

Features of the Yayoi Kintai Next

"Yayoi Kintai Next" provides a cloud-based solution that is flexible enough to align with each company's regulations, ensuring smooth management processes. Here are some key features:

Multi-functional yet Flexible

This system supports various employment types, including project-based time tracking and multiple shift patterns. Businesses that once believed their own work rules were incompatible can adopt this system without overhauling their existing operations.

User-friendly Interface

With a simple and intuitive design accessible via PC and smartphones, users unfamiliar with IT tools can navigate the system effortlessly. This facilitates a smooth transition to digital management for attendance tracking without disorienting the workforce.

Automatic Compliance Adjustments

The system adapitates automatically to labor law changes, providing real-time assessments of compliance requirements, including the 2026 amendments concerning maximum work limits. Alerts will directly inform managers and employees about potential compliance issues before they arise.

Promoting Self-management

Employees can view their leave balances and overtime status in real-time through their smartphones, reducing inquiries to HR departments and encouraging a more self-managed work environment.

Diverse Clock-in Options

Users can choose from various clock-in methods suited to their work environment, including PCs, smartphones, shared tablets, or IC cards, facilitating accurate attendance tracking in telework scenarios or during business trips.

Pricing Plans

Yayoi Kintai Next comes with no initial setup cost and is available for just 300 yen per employee per month. Additionally, a paid option called "Initial Setup and Operation Start Pack" is offered at 80,000 yen (excluding tax), designed to assist businesses in embedding their complex work rules into the system.

This support ensures that companies can quickly acquire operational know-how, balancing compliance with increased efficiency in their workflows.

About Yayoi Corporation

Founded in 1978, Yayoi aims to empower small and medium-sized enterprises to generate positive cycles within the Japanese economy through their comprehensive back-office software, the "Yayoi series." With over 3.5 million registered users, the company leverages its robust network, extensive data resources, and vast customer service center to deliver excellent support to its clients. By merging these strengths with advanced technologies, including AI, Yayoi continues to assist SMEs in achieving their ideal business outcomes.

CEO: Kenichiro Muto
Employees: 937 (as of September 2024)
Headquarters: Akihabara UDX 21F, 4-14-1 Sotokanda, Chiyoda, Tokyo
Website: Yayoi