MNTSQ CLM Enhances Client Management with Automatic Updates for Corporate Changes

Introduction

MNTSQ Corporation, headquartered in Chuo-ku, Tokyo, has announced the addition of a new feature to its Contract Lifecycle Management (CLM) platform called "Client Management". This feature is set to revolutionize how businesses handle their client information by automating key updates, especially in relation to corporate name changes and organizational restructuring. By integrating automatically with the National Tax Agency Master database, MNTSQ CLM eliminates the maintenance burden associated with updating client information, providing users with a seamless experience in managing contractual relationships.

Overview of New Features

1. Automatic Client Registration and Updates

The MNTSQ CLM platform now allows clients to retrieve information from a master database of all incorporated entities in Japan. This integration means that when a company changes its name, such updates are automatically reflected in the system. The old company name is retained in a separate field, ensuring that contracts can be identified regardless of whether the old or new name is used in searches. This takes the strain off team members who previously needed to stay informed about name changes, reducing the chances of errors during contract management.

2. Client Grouping

Users can now group multiple clients together, enabling cross-searching of contracts and projects at the group level. This functionality isn't just limited to incorporated entities; it also accommodates institutions like hospitals and schools that lack corporate numbers. Clients can be organized based on various criteria, such as subsidiaries, industry sectors, or geographical areas. For example, educational institutions that own several schools can manage them as a single entity. This feature is particularly useful for companies with numerous subsidiaries, as they can quickly identify contracts affected by regulatory changes by focusing on the grouped data.

3. Alias and Abbreviation Registration

The platform now supports registering alternative names such as English versions or former company names for easier contract analysis and search purposes. Users can also register internal abbreviations for more straightforward data handling when searching for clients.

4. Merging Client Data

In scenarios such as mergers and name changes, two client entries can now be seamlessly merged into one. All relevant information, including aliases, abbreviations, and associated contract data, is preserved in the new entity, ensuring that no important information is lost during the merger process. This feature allows users to rectify instances where multiple entries for the same company name were mistakenly created by identifying and merging them based on their address information.

Commitment to Continuous Improvement

MNTSQ is dedicated to the ongoing enhancement of its features based on user feedback and practical needs. The firm is determined to make contract management more efficient and accurate for its users while adapting to changing market conditions.

Overview of MNTSQ CLM

The MNTSQ CLM system offers comprehensive support for the entire lifecycle of contract management, including creation, review, execution, management, and knowledge accumulation, all powered by AI. It facilitates a company-wide approach to contract management, resulting in faster business operations and a more robust governance structure.

According to a recent Nikkei report, nine out of the ten companies ranked among the top for legal capabilities in Japan utilize MNTSQ's innovative solution, showcasing the platform's prevalent acceptance in the industry.

About MNTSQ Corporation

Founded in November 2018, MNTSQ Corporation operates under the vision of "Fair Agreements for All." The company is currently collaborating with Japan's top three law firms to leverage their expertise alongside cutting-edge AI technologies to develop services like MNTSQ CLM and MNTSQ AI Contract Assistant. The company aims to transform traditional contract management practices, striving for a future where agreements can be formed instantly and fairly for everyone.