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Celebrating Three Years of Advanced Vendor Management with Stampli's AI, Billy

In November 2025, Stampli, a leading innovator in the realm of AI-powered Accounts Payable and Procure-to-Pay (P2P) solutions, celebrates the third anniversary of its Advanced Vendor Management system. This sophisticated software suite was designed to enhance the experiences of customers by streamlining vendor onboarding and engagement processes. At the heart of this innovation is Billy, an AI that functions like an employee dedicated to aiding Stampli's clients.

The Rise of Billy: A Game-Changer in Vendor Management

Since its initial introduction in 2015, Billy has evolved significantly, amassing an impressive equivalent of 83 million human-hours of operational experience. By leveraging AI, Billy not only accelerates workflows but also substantially reduces the required labor involved in each stage of the procure-to-pay process—ranging from employee purchase requests to invoice coding, PO matching, and payment completion.

Billy operates on a unique principle: it is not merely an agent executing isolated tasks; it functions as an integrated AI employee comprehensively trained on billions of decision-making points throughout P2P operations. As a result, Billy understands and navigates the context of each client's processes, individual preferences, and historical data, ensuring greater efficiency and accuracy.

How Billy Enhances Operational Efficiency

Within the Advanced Vendor Management framework, Billy engages directly with vendor data and financial transactions to maintain rigor in compliance and accuracy. Key tasks include the verification of essential tax documents such as W-9s, ensuring completed payments are compliant and audit-ready, and managing vendor details pre-transaction to eliminate possible discrepancies.

Moreover, Billy efficiently connects receipts to the corresponding vendor records and expenses, thus adhering to the company's financial policies and integration with existing ERP structures. By automating these actions continuously within the customer's workflows, Billy eliminates manual updates and external software dependencies, refining the overall process dramatically.

For instance, Milissa Douglas, Controller at Cork Howard Construction, noted in a past interview with Construction Dive that Billy significantly lessened the effort required for managing numerous invoices. She highlighted, 'Billy fills about 90% of the information automatically for you. Really, all you have to do is verify that he did his job correctly.' This indicates a shift from labor-intensive data entry to a more streamlined verification process, enhancing user experience.

Challenging the Myth of Touchless Solutions

With the increasing rise of automation in financial operations, numerous solutions have marketed the concept of 'touchless' systems as a new standard. Yet, the reality is that most 'touchless' solutions are primarily effective for simplistic, single-item transactions. For complex transactions that involve multiple items, PO matching, or intricate cost accounting, human engagement remains essential within these so-called touchless platforms.

In contrast, Stampli equips its clients with the tools to construct sophisticated, interconnected processes encompassing procurement, invoice management, payments, and credit-related purchases. By integrating its solutions with prominent ERP systems, Stampli ensures consistent visibility and control, all without necessitating significant reconfiguration efforts.

An Integrated Financial Management Solution

At the core of Stampli’s architecture lies a robust business reasoning model that links purchase requests, invoices, vendor information, and expenses across the financial lifecycle. As a result, customers gain real-time insight and control over compliance, expenditures, and budgeting across various departments and currencies.

Stampli not only provides the software necessary to execute any procure-to-pay process efficiently but also employs Billy, the AI employee that enhances operational efficiency. Together, they transform traditional back-office functions into pivotal components of strategic financial capability.

Stampli stands ready to adapt to any finance processes or ERP configurations while offering prebuilt connections to systems such as Sage, Microsoft, Oracle, SAP, QuickBooks, and Acumatica. Customers can start using the platform in a matter of weeks rather than months, enabling rapid operational readiness among users.

Conclusion

The partnership between Stampli and Billy signifies a leap forward in how businesses can manage vendor relationships and financial operations efficiently. Celebrating three years of success, it’s clear that Billy has not just changed the game for Stampli’s clients but is also reshaping the landscape of procurement and vendor management overall. For more details, visit stampli.com.