Unlocking Success: Conference Management Strategies for Executives

On September 25, 2026, in Shinjuku, Tokyo, a seminar dedicated to enhancing conference management will take place, presented by Kensuke Matsuda, CEO of Primavela, a company with a remarkable history of 17 consecutive years of revenue and profit growth. This event aims to elucidate how efficient meeting frameworks can significantly boost decision-making while reducing the time spent in unproductive meetings.

The Background of the Event

Many businesses fail to recognize the hidden costs associated with meetings. The formula is simple: Number of Participants × Hourly Wage × Duration × Annual Frequency. For example, a bi-weekly two-hour meeting with eight participants could cost a company approximately 2.4 million yen annually. Despite this hefty expense, few organizations track how many decisions are actually made during these meetings.

Problems often arise when there is no clear voice other than the CEO, when agenda items fail to filter up from the operational level, or when meetings proliferate at the expense of employees’ time. These challenges stem not from the abilities or motivations of the team members, but from a lack of structure in the meeting processes. The goal of this seminar is to alleviate the burden on companies seeking to innovate their meeting frameworks by sharing proven templates and operational rules that have led to success in other organizations.

Seminar Highlights

- Exclusive Insights from Leading Firms: Discover the meeting design strategies used by a top-performing company, complete with templates, procedures, and governing rules.
- The Conference Management Map: Learn about this tool that visualizes and assesses your meeting structures against qualitative and quantitative dimensions, facilitating better management oversight.
- Templates Galore: Participants will receive subdivided templates for various types of meetings, allowing them to organize objectives, frequencies, attendees, and the structure of meeting agendas efficiently.
- Variety of Useful Formats: Attendees will be provided with formats for reporting agenda items from the field, checklists for recording decisions, task formats post-meeting, and a comprehensive set of operational rules.
- Interactive Discussions: Following a 60-minute lecture, there will be 70 minutes dedicated to questions and discussions tailored to apply the concepts directly to participants’ companies.
- Target Audience: The event is geared towards business decision-makers or those with authority to make decisions, ensuring discussions are relevant and impactful.

Event Details

- Date and Time: September 25, 2026 (Friday), Doors Open at 14:45, Seminar from 15:00 to 17:30
- Schedule:

- 14:45: Reception Begins
- 15:00 - 15:10: Opening and Introduction
- 15:10 - 16:10: Discussion of Conference Management Map
- 16:10 - 17:20: Q&A and Application Discussion
- 17:20 - 17:30: Closing Remarks and Next Theme Announcement

- Location: Coworking Space by Favy, 4th Floor, Adhoc Shinjuku Building, 3-15-11 Shinjuku, Tokyo, 160-0022
- Fees: 3,000 yen (includes drinks and light snacks)
- Organizer: Keiei Sanbo Co., Ltd. and Primavela
- Registration Link: Apply Here

Featured Speaker Profile

Kensuke Matsuda, CEO of Primavela, will present his insights drawn from leading a company that has achieved a sustained increase in revenue for 17 years, with group sales reaching 5.8 billion yen. He has authored the successful book series “Yabai Shikumikka,” which has sold over 30,000 copies, intending to model member firms into exemplary businesses within their industries by collaboratively creating successful frameworks with CEOs.

Facilitator

Kensuke Shintani, the representative director of Keiei Sanbo and owner of the Sanbo BAR, brings over a decade of consulting experience from Deloitte Tohmatsu Group, specializing in small and medium enterprises. After founding Keiei Sanbo, he has actively supported management, while also spearheading his own Japanese tea brand, “CRAFT TEA.” His passion lies in establishing communities that alleviate the solitude faced by business leaders.

About Sanbo BAR

Sanbo BAR serves as a lively community hub where business leaders, entrepreneurs, and creatives engage in meaningful discussions over drinks, swapping ideas ranging from serious business strategies to forward-thinking concepts. Rather than simply being a networking venue, it fosters a collaborative environment where participants become each other’s advisors, unearthing solutions and sparking new collaborations. Keiei Sanbo has hosted over 500 events for entrepreneurs, attracting more than 10,000 business professionals so far. Monthly, the Shinjuku and Hamamatsucho locations together hold over 30 events, with over 400 entrepreneurs attending.

Company Overview

- Company Name: Keiei Sanbo Co., Ltd.
- CEO: Kenji Araya
- Establishment: November 2015
- Business Activities: Management consulting, management community operations, Sanbo BAR management
- Website: Keiei Sanbo