Miyagi Prefecture's Kakuda City Enhances Efficiency Through Digital Invoice Management

Enhancing Efficiency in Kakuda City

In a significant move towards digital transformation, Kakuda City in Miyagi Prefecture has partnered with Infomart, a Tokyo-based company recognized for its advanced BtoB platform to streamline invoicing processes. This collaboration marks the start of a new era for the city, where around 15,000 invoices will be managed digitally starting March 1, 2026.

The Transformation Journey

Kakuda City has prioritized digital transformation in its administrative operations, establishing the "Kakuda City Digital Office" which encompasses online applications and various digital services for its citizens. To further facilitate digital governance, the city has distributed information booklets about available digital services to every household.

Previously, Kakuda City faced challenges with traditional paper-based invoicing, which not only consumed excessive time for scanning but also complicated account audits due to diverse invoice formats. Businesses had to spend significant time and resources on printing, stuffing, and mailing invoices. With the implementation of the BtoB platform, these burdens can be lifted, leading to improved efficiency for both the city and local enterprises.

The Key Features of the BtoB Platform

The BtoB invoicing platform will allow for seamless digital integration of invoices directly into the city's public accounting system, eliminating the cumbersome postal processes. This system is the only service compatible with the city’s current accounting framework, making it a fitting choice for Kakuda's goals for increased operational efficiency.

Expected Benefits of the New System

1. Time Savings and Improved Citizen Services

By connecting the BtoB platform to Kakuda's public accounting system, the time previously spent on manually generating expenditure orders and verifying documents is expected to reduce by approximately 500 hours annually. This freed-up time will be redirected towards enhancing citizen services, allowing city staff to focus on formulation and planning of initiatives.

2. Promotion of Regional Digital Transformation

Utilizing the BtoB platform will enable the process of receiving and sending invoices to be completed entirely digitally. This not only addresses the physical workload but also reduces costs for businesses associated with printing and mailing. By seeing the tangible benefits of digitization, local businesses are motivated to initiate their own digital transformations, fostering a community-wide commitment to efficient practices.

Commentary from City Officials

Officials from Kakuda City expressed their optimism regarding the BtoB platform. They believe this initiative will not only simplify operations within the city government but also provide measurable benefits to local businesses. As part of their digital strategy, the city aims to enhance employee efficiency and reduce accounting processing times, integral to advancing the overall digital transformation of the region.

Overview of the BtoB Invoice Platform

Infomart’s BtoB invoice platform is tailored to streamline various invoicing tasks, including sending, receiving, and notifications of payment amounts. By significantly enhancing efficiency and cutting down time, costs and manual efforts, the platform promotes a paperless environment and supports remote working for accounting purposes. Its innovative data-to-data exchange method enables invoices to be processed and exchanged without converting them to PDF or other formats, adhering to electronic bookkeeping laws and invoice systems.

Since its inception in 1998, Infomart has been a leader in cloud services aimed at optimizing inter-company transactions such as invoicing and ordering. With over 1.25 million businesses utilizing their platform—which collectively processes annual transactions exceeding 71 trillion yen—Infomart stands as a major driver of digital innovation.

For more information about the BtoB platform, visit Infomart’s website and discover how it can revolutionize your business operations.

About Infomart

Infomart was founded in 1998 and has been providing cloud-based services to enhance operational efficiency in business transactions. Led by President Shin Kimura, the company has grown to have over 850 employees. Infomart's prime shares are listed under the Tokyo Stock Exchange number 2492.