#Japan #Expense Management #Chiyoda #Yayoi #Yayoi Keihi

Yayoi Launches Pre-Registration for 'Yayoi Keihi Next'

Yayoi Co., Ltd., based in Chiyoda, Tokyo, has officially announced the commencement of pre-registration for its standalone cloud-based expense management software, 'Yayoi Keihi Next'. Starting from February 3, 2026, users will be able to register in advance for a product that has primarily been offered alongside the corporate accounting software 'Yayoi Accounting Next'. This strategic move comes as many small and medium-sized enterprises (SMEs) are looking to enhance their expense processing with flexibility.

Background of the Offering

Previously, 'Yayoi Keihi Next' was exclusively available for customers utilizing 'Yayoi Accounting Next'. In Japan, a considerable number of SMEs still rely on traditional methods such as paper and spreadsheets for expense management. This leads to burdensome tasks like verifying receipts and adhering to legal guidelines (such as electronic storage laws), resulting in numerous challenges in the approval process.

Given the demands for digital transformation within these businesses, especially in expense processing, this new standalone version aims to cater to the growing need for ease in digital expense management. To further support this transition, Yayoi has initiated pre-registration to facilitate a larger number of SMEs in adopting digital solutions specifically for expense management.

Features of Yayoi Keihi Next

AI-Powered Expense Type Prediction

With 'Yayoi Keihi Next', users can simply upload their receipts and invoices, and the AI will automatically read the images to suggest appropriate vendor names and relevant account titles. Users can convenience-upload multiple files—up to 10 files or 20MB in total—which alleviates the need for extensive data entry during month-end applications and reduces the risk of input errors.

Processing Efficiency Through Detection Features

The AI also plays a crucial role in enhancing operational efficiency by detecting duplicate uploads and issuing alerts for missing information. This service mitigates the risk of processing oversights during submissions.

Compliance with Electronic Storage Law

The platform ensures that receipts are compliant with the electronic bookkeeping storage law by assessing whether the uploaded documents meet legal requirements. This feature significantly assists accounting staff without specialized knowledge in confirming that all necessary information is provided for compliant expense submissions.

Pricing Plan

The initial setup fee for 'Yayoi Keihi Next' is zero, with a monthly fee starting from 700 yen per employee for small to medium enterprises (20-300 employees). Additionally, there is an option for professional support during the initial setup for a fee of 100,000 yen.

Pre-Registration Campaign

Yayoi is also launching a pre-registration campaign wherein early registrants can enjoy more than 20% off the base rate, alongside complimentary usage of the per-use rate for the first three months. Further, they can access free onboarding support, which includes:

• - Direct assistance via phone to resolve questions regarding operation and settings.
• - Screen-sharing support to help navigate actual screens during setup.
• - A comprehensive web FAQ section for common inquiries.
• - 24/7 email support for ongoing questions.

Application Period:

• - From: February 3, 2026
• - To: April 7, 2026
• - Service period: April 8, 2026, to April 7, 2027.

To qualify for this campaign, applicants must:

• - Be a part of a corporation.
• - Be open to receiving notifications from Yayoi via email.

After the campaign ends, the monthly fee will revert to 700 yen per employee.

About Yayoi Co., Ltd.

Founded in 1978, Yayoi operates with a mission to empower SMEs in creating a positive economic cycle in Japan. The company develops, sells, and supports back-office software solutions through the 'Yayoi Series', which boasts over 3.5 million registered users. By combining technology—such as AI—with their robust customer support and extensive industry data, Yayoi continues to support SMEs on their journey toward digital transformation.

Representative: Kenichiro Muto, CEO and Executive Officer
Headquarters: 4-14-1, Sotokanda, Chiyoda, Tokyo, Japan
Visit Yayoi's official website