#Japan #Osaka #irohana visa #Mitou Medical #特定技能

Transforming Document Management in Medical Support

Recently, Mitou Medical Corporation, headquartered in Osaka, Japan, initiated the use of the advanced document application DX system, "irohana visa for 特定技能," developed by Irohana, a company located in Shinjuku, Tokyo. This implementation marks a significant step toward enhancing efficiency and reducing errors in the document handling processes essential for registered support organizations dealing with foreign workers.

Background Leading to Implementation

Mitou Medical serves as a registered support organization, responsible for an extensive range of tasks, including document collection, management, online application submissions, and interactions with immigration authorities. Until now, the organization relied heavily on paper documents for management, which hindered data reuse and necessitated starting from scratch for each paperwork submission.

Additionally, errors frequently occurred in the CSV files required for online applications to immigration, leading to prolonged correction times. Consequently, preparing documentation for a single individual could consume two to three hours, creating significant stress and burdensome workloads for staff. Recognizing these challenges, Mitou Medical sought a more efficient solution that would alleviate the operational load and facilitate faster, error-free processing.

Impact of System Implementation

Following the introduction of the "irohana visa for 特定技能," the transformation was evident. Tasks that previously required two to three hours of Excel management were drastically reduced to just a few minutes. Staff reported an estimated reduction of around 80% in document-related tasks, achieving an overall efficiency improvement of more than 50%. This streamlining not only facilitated quicker processing times but also significantly decreased the incidence of careless mistakes, thus reducing the time spent addressing corrections requested by immigration authorities.

Insights from Internal Management

Kyōhei Tokita from Mitou Medical’s HR and General Affairs Department expressed the transformation as profound. He reflected on the pre-implementation period when frequent errors would lead to feelings of exhaustion. Now, he noted, staff can approach their document-management tasks with peace of mind, having established a more manageable work environment. The previous reliance on printouts and Excel led to a cumbersome, individual-dependent system. However, the centralized approach provided by the "irohana visa for 特定技能" has effectively freed them from that challenging situation. For companies welcoming foreign skilled workers, he strongly encourages them to experience the benefits firsthand and suggested that organizations currently contemplating this system should “give it a try.”

About Irohana and Their Services

Irohana is dedicated to creating a future where foreign talent can thrive and find happiness in their work across Japan by providing a comprehensive recruitment and management solution specializing in cross-border HR. The "irohana visa for 特定技能" assists registered support organizations in applying for documentation on behalf of foreign skilled workers. This cutting-edge system gathers all necessary communication regarding paperwork into one platform, offering users a streamlined experience significantly different from traditional methods.

Developed in collaboration with experts from the field and administrative scriveners, Irohana’s solution prides itself on usability. The system, designed to support online applications, is available at a competitive monthly rate starting from ¥29,800.

For more information, visit the service's website: Irohana Visa.