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Integrating AI in Business Communication with Chat&Messenger

In the rapidly evolving business landscape, effective communication is the key to ensuring smooth operations and fostering collaboration. Chat&Messenger emerges as a pioneering platform that consolidates various communication tools into an all-in-one service, integrating business chat, web conferencing, AI functionalities, scheduling, workflow management, document control, and attendance management.

AI Integration for Corporate Use

The innovative AI system integrated with Chat&Messenger prioritizes the learning and referencing of internal data accumulated within organizations. This means that when users have queries, the AI provides evidence-based answers. In instances where internal data lacks relevance, the AI also offers responses based on general knowledge akin to ChatGPT and Gemini. This seamless integration allows users to harness AI without cumbersome operations, making it an intuitive part of their daily communication.

With features like automatic text generation and proofreading before chat submissions, users can save time and enhance clarity in their messaging. The AI generates various expression options tailored to different contexts—be it friendly communications, summaries, formal reports for management, or even translations into English. Thus, users can convey their messages more effectively with just a few clicks, reducing the potential for confusion and miscommunication.

Enhanced Programming Support

An additional feature is the AI code review function, which allows teams to upload program source code efficiently. The AI analyses and understands the code, responding to questions and providing reviews without ever needing to expose sensitive data outside the organization. Companies can conduct code checks securely within an on-premises environment, adhering to their security policies.

The AI also offers thread summarization, simplifying the capture of important discussions within chat threads. By providing concise summaries to team members, it enhances the ability for even those who join the conversation later to grasp critical points quickly. This is particularly useful in maintaining continuity and ensuring that all team members are on the same page, irrespective of their attendance in the original conversation.

Data Management and Security

Critical datasets utilized for learning by the AI include various internal documents such as manuals, contracts, specifications, and programming code. The implementation of the AI solution does not require extensive pre-processing of documents or additional steps, allowing companies to tap into AI capabilities seamlessly in their everyday tasks. The AI only references information corresponding to the user's access rights, ensuring confidentiality and compliance with security policies. Especially in an on-premises setting, businesses can operate AI with complete assurance regarding sensitive corporate data management.

By streamlining access to corporate knowledge, AI enables companies to foster an environment where proprietary information is shared efficiently across teams. This translates to a well of organizational knowledge that can enhance collaboration and productivity.

Benefits of On-Premises AI

Concerns about data leakage and regulatory compliance have often been barriers to AI adoption for many organizations. The rise of on-premises AI solutions enables businesses to utilize data securely without transferring it to cloud platforms, allowing firms, particularly in finance, manufacturing, and public sectors, to explore AI without compromising their information security. This capability to utilize AI internally assures adherence to governance measures while leveraging the potential benefits of AI technology.

The core infrastructure requirements include a minimum of a 10-core CPU, 16GB of memory, and 512GB SSD for disk space, with recommendations for a GPU to enhance performance further. By adopting AI solutions that do not depend on external connections, companies retain complete control over their sensitive data.

Changing the Game for Organizations

The potential of this AI integration extends to drastically reducing the time spent on information searches, sharing previously siloed knowledge, and improving the resolution of inquiries from new team members or those transitioning within the organization. In doing so, Chat&Messenger illuminates a pathway for reconfiguring individual expertise into a collective organizational asset.

Pricing and Future Developments

The service offers flexibility with competitive pricing—1000 yen per user for the cloud version, while the on-premise model is available at 600 yen per user, requiring a minimum of twenty users under an annual contract. Future plans include expanding capabilities to allow more granular integrations with existing systems and data sources, ensuring that AI continually reflects the most up-to-date information, thus optimizing business efficiency.

In Conclusion

By marrying secure document management with intelligent AI functionalities, Chat&Messenger is poised to provide businesses with a robust tool for internal communication and information management. This dual-faceted approach ensures that companies can maximize their knowledge assets while maintaining rigorous data security protocols. As businesses explore this new frontier, the integration of AI into everyday communication tools is a significant stride toward smarter, more responsive corporate environments.