#Japan #Tokyo #Infomart #Trade Platform #Nihon Densetsu

Revolutionizing the Invoice Process in the Construction Industry

In recent months, Nihon Densetsu Kogyo, one of Japan's leading electric engineering firms, has made significant strides in transforming its invoicing system by integrating the BtoB Platform TRADE from Infomart. This move comes as part of a broader initiative to increase efficiency and reduce manual processes in a traditionally paper-heavy environment. With the implementation occurring just nine months ago, the results have been remarkable—achieving an impressive 60% digitalization rate for invoices.

The Challenges of Traditional Invoicing

Before adopting the TRADE platform, Nihon Densetsu faced numerous challenges due to reliance on paper documents. Invoices and delivery notes were exchanged through physical paperwork, leading to frequent issues regarding the confirmation of deliveries, which couldn’t be addressed promptly. Particularly when specific personnel were unavailable, processing certain documents became problematic, making the invoicing tasks highly dependent on individual staff members.

For the Purchasing Center at Nihon Densetsu, which handled around 5,000 invoices monthly, the average processing time per invoice was about 10 minutes, accumulating over 800 hours of labor monthly. Given a team of 25 employees working eight hours a day, this translated to significant operational inefficiency—essentially equivalent to more than 100 days of labor per month.

Deciding to Go Digital

After comparing several digital solutions, the decision to implement the BtoB platform TRADE was influenced by its user-friendly interface and the ease of sharing operational processes with suppliers. Notably, there were cost-saving benefits as well—suppliers could access the system without incurring expenses related to postage or document stamps. Regular training sessions conducted by Infomart for supplier teams also provided ongoing support, solidifying their choice. Alongside the TRADE platform, Nihon Densetsu also adopted the BtoB Invoice Platform and the BtoB Contract Platform to further streamline their operations.

Positive Outcomes After Implementation

Increased Digitalization Rate

Nine months post-implementation, the rate of invoice digitalization within the company reached around 60%. Previously, invoices would accumulate and flood in around the month's end. However, with the new system, invoices can be generated immediately upon completion of deliveries, allowing for a smoother and more balanced processing schedule. This shift not only minimized delays in payment processing but also significantly reduced the risk of double billing. Additionally, the physical storage requirements for paper invoices have been significantly cut, with some departments reporting that the thickness of their invoice files has halved since the transition to digital.

Enhanced Transparency and Efficiency

Employees have noted that being able to search for transaction data—like project names and responsible personnel—on the BtoB Platform TRADE has made confirmation tasks much more efficient. The transparent tracking of transaction history associated with payments further strengthens internal controls, enhancing accountability within the department.

Overview of Infomart’s BtoB Platforms

Infomart's BtoB Invoice Platform and BtoB Contract Platform play a crucial role in automating various invoicing processes. Not merely limited to issuing invoices, the BtoB Invoice Platform accommodates receiving invoices and notifying payment amounts, thereby transforming the way businesses conduct billing operations. Currently, over 1.2 million companies utilize these services, which facilitate digital transactions without the need for traditional PDFs or physical documentation, supporting compliance with electronic bookkeeping laws.

The BtoB Contract Platform offers an efficient way to manage contracts online, reducing traditional paperwork and enabling digital approvals, thus promoting better management of resources during remote work setups.

Conclusion

Nihon Densetsu Kogyo's transition to the BtoB Platform TRADE is a prime example of how digital solutions can revolutionize efficiency in the construction industry. By addressing old-fashioned processes head-on, the company not only minimizes paperwork but also enhances overall operational transparency and productivity. As more businesses recognize the need for digital transformation, the trend set by Nihon Densetsu Kogyo may spearhead a notable shift throughout the industry.

For more details, visit Infomart's official pages on the BtoB Invoice Platform and BtoB Contract Platform.