Border Enhances Business Travel Management with New Automated Card Support System

Border Enhances Travel Management with New Features

Border Corporation, based in Shibuya, Tokyo, has recently introduced a new feature named the "Express Reservation Corporate Card Management Support Function." This innovative addition aims to streamline the usage of corporate cards associated with their travel management system, significantly aiding businesses in optimizing their travel operations.

The Express Reservation Corporate Card Management Support Function is designed specifically for companies that have subscribed to the corporate services of Express Reservation. With this feature, business travelers can efficiently request and receive approval for card usage directly within the system. Moreover, in cases where multiple employees share a joint name card, the card utilization status can be easily monitored through a calendar interface. This simplifies the management process for travel administrators, allowing them to visualize card usage and automate notifications for one-time password setup when lending shared cards.

Addressing Challenges in Corporate Card Management

The necessity for an efficient travel arrangement system has led many corporations to adopt the Express Reservation (Corporate Contract) services. However, challenges such as management burdens and security risks have emerged, primarily concerning administrative, accounting, and IT departments overseeing card operations. Many organizations have voiced significant concerns, including:

- Lost Cards and Lack of Transparency:

Employees often find themselves asking, "Who has the card now?" With shared name cards, the lack of an organized list means that employees frequently resort to emails or chat messages to check availability, leading to frustration.

- Interruptions Due to Password Requests:

Every time an employee requires a reservation, an authentication code must be communicated back and forth, which interrupts daily operations for travel administrators.

- Governance Issues with Card Returns and Rules:

Not only has there been confusion regarding the return of shared cards, but individual card bookings are often made without proper requests, making it challenging to enforce internal protocols.

To tackle these issues, Border has developed the Express Reservation Corporate Card Management Support Function, aiming to reduce the operational complexities that come with managing corporate cards.

Features of the New Support Function

This support system introduces five powerful features tailored to both shared and individual name cards, allowing organizations to establish an effective management framework and drastically decrease back-office workloads:

1. Application Approval Function: Enables seamless handling of use requests and approvals within the system. It also tracks history for cancellations or modifications to requests.
2. Automated Notification Function: Automatically sends alerts for approvals, card availability, and reminders for returning shared cards, eliminating manual tasks for administrators.
3. Calendar Function: Provides a visual representation of card distribution and availability in a calendar format, completely removing the need for manual confirmations and double bookings.
4. Lending Configuration Function: Enforces corporate policies within the system regarding reservation timelines and maintenance periods for card usage.
5. Task Management for Administrators: Gathers essential tasks like password set-up orders in a centralized dashboard.

Future Plans: Automating the Entire Travel Process

This release marks the beginning of a series of enhancements for the Express Reservation Corporate Card Management Support Function. Future updates are set to include automated reconciliation of usage data to fully automate month-end financial processing. This initiative aims to transform the entire travel management process from pre-planning and borrowing to post-travel expense settlements, thereby bolstering corporate governance and enhancing productivity.

Border Corporation, established in August 2014, has committed itself to provide comprehensive travel management systems that cater to the needs of enterprises. Its innovative approach in enhancing corporate card functionality reflects Border's commitment to fostering efficiency in business travel.

For more information, please visit the official website.