#Japan #Tokyo #Cloud Software #Yayoi #Yayoi Keihi Next

Yayoi Launches Yayoi Keihi Next: A Cost-Effective Solution for Expense Management

Yayoi, Inc., based in Chiyoda, Tokyo, has officially launched its standalone cloud expense management software, Yayoi Keihi Next. Previously offered only as part of the Yayoi Accounting Next suite for corporations, this new product is designed to streamline expense management with a focus on affordability and efficiency. With an initial cost of zero and pricing that starts at just 700 yen per employee per month, Yayoi Keihi Next presents an enticing solution for businesses striving for better management of their expenses.

Background of the Release

Recent changes in legislative requirements, such as the amended Electronic Book Maintenance Law and the Invoice System, have made it essential for companies to digitize their back-office functions, including expense management. In the rush to incorporate new systems, many businesses have encountered problems by choosing solutions mismatched to their actual size and operational needs. These issues often manifest as "overly complex systems that are challenging to use," "added costs for basic functionalities as needs grow," and "unexpected skyrocketing expenses with increasing staff numbers."

Particularly for small to medium enterprises (SMEs), restrictive minimum user counts and limited features can create a sense of overpayment, while mid-sized companies may face rising costs as system complexity increases. This has led to mounting dissatisfaction with expense management systems that seem to impose more burdens as usage continues. Many organizations feel trapped in their current systems due to the labor and risks associated with switching.

In light of these challenges, Yayoi has prioritized delivering a solution that contains essential functionalities without inflating associated costs. Thus, the standalone Yayoi Keihi Next was developed to ensure it can grow with a company, adaptable from onboarding through to operational use and future expansion.

Key Features of Yayoi Keihi Next

The software provides a range of functional capabilities:

• - AI Agent Support: The AI-assisted agent allows users to converse in natural language to create prompts, significantly reducing the effort needed for initial setup.
• - Automatic Expense Type Prediction: Users can upload receipts, and the AI will analyze these images to suggest appropriate vendor names and specific account categories, facilitating bulk uploads to minimize entry errors and omissions.
• - Detection Feature for Errors: The software automatically alerts users if duplicate receipts are uploaded, and points out any missing information during the submission process to avoid omissions.
• - Automated Compliance Checks: When receipts are uploaded, the system verifies if they meet the criteria set by the Electronic Book Maintenance Law, ensuring compliance without requiring extensive knowledge from the user.
• - User-Friendly Interface: The intuitive UI makes it easy for both applicants and approvers to navigate the processes seamlessly, with quick access to commonly used features such as scanning IC tickets or photographing receipts.

With these implementations, Yayoi Keihi Next aims at not just simplifying the expense report handling for all employees but also aligning with current compliance standards.

Pricing Plans

Yayoi Keihi Next is available for small to medium enterprises (20-300 employees) at an initial cost of zero, with a monthly fee of 700 yen for each employee using the software. Additionally, there is a professional support service offered as a paid option, assisting businesses from initial setup through to operational commencement for a fee of 100,000 yen.

About Yayoi, Inc.

Founded in 1978, Yayoi operates under the mission, "Enhancing small businesses creates a virtuous cycle in Japan." The company specializes in developing and supporting back-office software solutions known as the Yayoi Series, with over 3.5 million registered users to date.

Leveraging its extensive customer network, vast data accumulation, and a comprehensive customer service center, Yayoi integrates technology, including AI, to support SMEs in achieving their operational goals.

CEO: Kenichiro Muto
Founded: 1978
Employees: 937 (as of September 2024)
Headquarters: Akihabara UDX 21F, 4-14-1 Sotokanda, Chiyoda, Tokyo
Website: Yayoi Official Site