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Revolutionizing School Operations with 'Jichitai 39'

Education systems are often bogged down by heavy administrative burdens, particularly during the busy seasons of the academic year. One shining example of this is the process of managing family environment surveys in schools. Recognizing this challenge, Joyzo Co., Ltd., a dedicated SI company specializing in Kintone, has launched a new package called 'Jichitai 39' aimed specifically at local governments and educational boards. This innovative system, unveiled on May 26, 2026, promises to greatly simplify and digitize the cumbersome tasks associated with family environment surveys.

Background of the Development

As identified in the March 2023 report from the Ministry of Education, Culture, Sports, Science and Technology, a staggering 94.3% of school staff still rely on paper submissions for various applications. Furthermore, the adherence to the principle of abolishing the need for seals remains unfulfilled in 91% of cases. This persistence of outdated practices creates significant inefficiencies and heightened anxiety among educators, who often find themselves managing double submissions—both digital and paper-based—to ensure documents reach their intended destinations.

The annual task of collecting family environment surveys represents a major source of anxiety for both teachers and parents. The existing educational framework lacks the necessary time or technological infrastructure to develop adequate systems from scratch. 'Jichitai 39' emerges as a swift and sensible solution to respond to the voices of those educators and school administrators.

Key Benefits of the Family Environment Survey Management System

The new management system via 'Jichitai 39' offers four primary advantages:

1. Convenient Online Access: Parents can complete and submit surveys anytime, anywhere via their smartphones or PCs, eliminating waiting periods for paper forms. Successive annual updates are streamlined, allowing for quick corrections for any changes, significantly enhancing convenience for families.

2. Reduction of Paper Management: The elimination of paper surveys reduces the workload on teachers and cuts printing costs. Successful case studies, such as the educational committee in Mishima City, have already demonstrated that transitioning to digital management can save over 10,000 sheets of paper annually, cut printing and distribution time by approximately 84 hours, and reduce manual data entry by 450 hours per year.

3. Instant Access to Information in Emergencies: Using Kintone, all data is consolidated into a reliable database, allowing staff to swiftly access vital information such as student contact details or home addresses during emergencies. This enhances the overall safety management within schools.

4. Versatile Digital Gateway: The expansion capability of the system means that schools can integrate additional documents, such as health surveys and consent forms, establishing a comprehensive digital platform for educational communication.

Further insights are available on our dedicated blog, which expands on the features and benefits of the family environment survey management system.

Unique Features of 'Jichitai 39'

The 'Jichitai 39' package has been crafted with significant attention to the 'real-world' issues faced by local administration. Developed under the guidance of seasoned ex-officials, it addresses the complexities of administrative workflows and personnel transitions. Joyzo has a long-standing reputation, having earned a five-star rating in the Cybozu partner evaluation system, emphasizing their extensive experience in SI.

Cost Structure

The package is priced at ¥390,000 (excluding tax). An initial setup fee also applies, similarly priced at ¥390,000 (excluding tax). It is essential to factor in additional costs for Kintone licenses and other monthly service fees, for which more information is available upon inquiry.

No-Code Customization

Leveraging Kintone's no-code framework enables staff to customize the system post-implementation easily, allowing adaptations in synchrony with evolving regulations and unique organizational needs.

Security Standards Compliance

Kintone meets government-secured evaluation standards (ISMAP), assuring higher security measures suitable for local governmental systems, thereby providing peace of mind in its adoption.

Free Trial Available

Local governments can explore the 'Jichitai 39' package through a complimentary trial within Cybozu's 'Municipality Comprehensive DX Box' initiative until April 2027. This allows participants to test-run the system in practical environments at no cost prior to budgeting.

For more details about the package or to schedule an online demo, please reach out through our contact information.

About Joyzo Co., Ltd.

Founded in December 2010 and located in Koto, Tokyo, Joyzo specializes in developing systems that solve client challenges using Kintone. With over 1,750 successful projects under their belt, their team is dedicated to crafting value-driven solutions that reshape administrative operations in educational settings.