#Japan #Shinjuku #invox #Invoice Processing #payment statements

invox Launches New Payment Statement Feature

The Japanese company, invox Inc., headquartered in Shinjuku, Tokyo, has recently rolled out a new feature for its cloud-based invoice reception system titled invox受取請求書. This innovative functionality enables users to seamlessly create payment statements using invoice data, outputting the necessary information in PDF format and CSV files compatible with e-Tax and optical disc submissions. By integrating this new feature into their existing service, invox aims to alleviate the increased workload typically encountered at the end of the fiscal year.

Background on the New Feature

The decision to introduce this functionality stems from the complications surrounding payment statement procedures and the heightened workloads that businesses face during year-end closings. As digital submission formats and data accuracy standards continue to evolve, finance departments are grappling with numerous inefficiencies. Many companies experience backlogs as year-end approaches, with tasks becoming more complex and prone to human error due to customization and manual entry requirements.

Furthermore, the growth in transactions with freelance and external personnel, along with stricter management under Japan’s My Number system, has rendered traditional manual processing increasingly inefficient. In response to these challenges, invox has developed a feature that aggregates payment data automatically, reflecting the sums required for payment statements while allowing for straightforward PDF and standard format CSV outputs for compliance with tax authority regulations.

Who Can Benefit From This New Feature?

While بسیاری از businesses face these challenges, this new feature is particularly beneficial for:

• - Advertising Agencies and Design Firms: These organizations often work with freelancers and creators, requiring effective handling of multiple payments.
• - SaaS Companies and IT Developers: Often relying on continuous service contracts with external engineers and contracted staff, adding the functionality streamlines their financial processes.
• - Professionals and Consulting Firms: Such as accountants, lawyers, and external advisors, who frequently engage in contract work and require precise financial document management.
• - Small and Medium Enterprises: Companies with limited back-office support can now handle complicated payment processes more efficiently.
• - Businesses Needing Enhanced My Number Management: Firms under increased scrutiny around personal information management will find the features particularly useful.

Overview of the Feature's Capabilities

This new functionality leverages daily accumulated invoice data to reflect necessary details for creating payment statements, allowing outputs in both PDF and CSV formats. By automating the calculation of payments, it significantly reduces the burden associated with manual data entry,

Moreover, the integration of a My Number management feature enables administrators to manage document access levels appropriately while also supporting compliance through automatic deletion of outdated data when certain criteria are met.

This new offering emerged following rigorous trial runs with select businesses to ensure accuracy and functionality before its official launch.

For those interested in understanding how to operate and set up the new feature, invox provides detailed guidelines on their help page.

About invox

invox受取請求書 is part of a pioneering series designed to automate the receipt, input, and payment processes of invoices. This cloud-based system is known for its competitive cost-effectiveness and has been successfully implemented across diverse sectors including manufacturing, construction, IT, and services, significantly enhancing invoice processing capabilities for businesses of all sizes.

Some highlights of the invox service include:

• - 99.9% accuracy in data processing through AI and human operators.
• - Capability to accept various document formats, including paper, PDF, and electronic invoices.
• - Compliance with the electronic ledger preservation law and invoicing system regulations.
• - Automatic generation of account entries according to specific corporate guidelines, thereby reducing errors and reliance on individual knowledge.
• - A broad array of integration with major accounting systems and niche-specific software.

Company Mission and Vision

Founded with a vision to create a brighter future for children through its business operations, invox is committed to enhancing productivity across society by offering accessible solutions that support efficient financial practices. Their ethos emphasizes not just economic efficiency but also sustainability and child welfare, contributing part of their profits to NPOs focusing on children’s needs for every invoice processed. This mission aligns with their broader goals of fostering a rich and sustainable society.

Company Overview

• - Name: 株式会社invox (invox Inc.)
• - Established: February 1, 2019
• - Headquarters: Shinjuku, Tokyo, Japan
• - CEO: Ryo Yokoi
• - Company URL: invox

invox continues to innovate as it progresses, ensuring that it remains a pivotal player in the automation of financial operations and transparent, socially responsible corporate belonging.