#Japan #Osaka #Pasona Japan #virtual meetings #ICJ

Launch of Pasona Japan's Virtual-Only Shareholder Meeting Support Service

Pasona Japan's General Affairs Department, led by President Katsuya Sano, has recently announced an exciting new service for companies looking to modernize their shareholder meetings. Starting from June 30, 2026, Pasona Japan will collaborate with ICJ, a provider of virtual meeting platforms, to offer the Virtual-Only Shareholder Meeting Support Service. This initiative aims to facilitate fully online shareholder meetings, omitting the need for a physical venue.

As companies adapt to evolving standards in corporate governance and engagement, the shift toward online meetings has gained significant traction, especially due to the COVID-19 pandemic. Traditionally, shareholder meetings involve in-person attendance at designated venues; however, hybrid models have emerged, blending physical attendance and online elements. The increasing diversity among shareholders regarding location and demographics presents challenges related to venue management and associated costs. Hence, the trend towards Virtual-Only Shareholder Meetings has arisen as a compelling option, allowing shareholders to participate remotely, engage in discussions, and exercise voting rights.

Pasona Japan has consistently provided extensive Business Process Outsourcing (BPO) services geared towards enhancing corporate operations. With a rich history of assisting in the management of traditional shareholder meetings and conducting online and hybrid events using its in-house studios, the new support service marks a significant expansion of their offerings. Collaborating with ICJ, which boasts substantial experience in organizing virtual-only meetings, Pasona Japan will streamline the entire process, from compliance preparations to the actual meeting day and subsequent archiving of the proceedings.

This comprehensive support includes:

• - Assistance with compliance requests to the Minister of Economy, Trade and Industry and the Minister of Justice for companies wishing to adopt a 'location-independent shareholder meeting' structure, as outlined under the Industrial Competitiveness Enhancement Act.
• - Construction of a reliable streaming environment, ensuring a seamless experience for all virtual participants.
• - On-the-day operational support that allows companies to focus on presenting important proposals and engaging with their shareholders more effectively.
• - Post-meeting archiving, which provides an additional resource for review and transparency.

By reducing the burden associated with complex preparations and communication with various stakeholders, Pasona Japan significantly enhances companies’ ability to focus on the core objectives of their meetings. This initiative not only supports the modernization of corporate shareholder engagement but also aims to improve stakeholder convenience and ensure equal participation opportunities, contributing to sustainable business practices and a healthy capital market.

Further details on the Virtual-Only Shareholder Meeting Support Service can be found on Pasona Japan's dedicated service page. The basic plan starts at ¥3.5 million, exclusive of platform usage fees.

For inquiries about the service or to schedule support, interested companies can contact Pasona Japan’s Event Services Promotion Department via email.

Learn more about the service here

This initiative underscores Pasona Japan's commitment to adapting corporate strategies in an ever-evolving business environment, ensuring that shareholder meetings become more accessible and efficient in the digital age.