#Japan #Shinjuku #Disaster Management #BCP #RC Solution

Free BCP Practice Webinar for General Affairs Departments

In light of the ongoing issues surrounding corporate BCP (Business Continuity Planning) execution often getting stuck at the disaster response stage, RC Solution Co., Ltd. is hosting a series of free webinars over two months. The main focus is to help general affairs departments standardize their initial response to disasters, thereby effectively supporting ongoing business operations.

The Importance of Effective Initial Response

Although the rate of companies developing BCPs has increased, many still struggle with information fragmentation during actual disasters, leading to delays in responsiveness and a lack of effectiveness. For instance, during the Kumamoto earthquake, missteps in the initial response were linked to exacerbated damage, highlighting the urgent need for addressing these challenges. The problems stem from structural issues such as the gap in perspectives and roles between general affairs and operational divisions. Relying solely on the information available to general affairs leads to a focus on disaster response that often doesn't go beyond procedures like ensuring safety. If this divide isn't bridged, the risk of halting business operations during a disaster persists.

Webinar Goals: General Affairs as the Information Hub

RC Solution has witnessed numerous initial response challenges through the development of disaster information services and BCP support applications. Drawing from these insights, our webinars will include comprehensive discussions on:

• - The background and organizational structure that positions general affairs as responsible for BCP.
• - Fundamental distinctions between disaster preparedness and BCP.
• - The vital role of general affairs as an ‘information hub’ to prevent delays in initial responses.
• - Three steps for initiating responses without waiting for perfect information.
• - Practical approaches to engage other departments in the process.

Our goal is to empower general affairs to transition from merely creating plans to becoming a central force that drives the company during a disaster.

Webinar Schedule

November: Introduction to Practical BCP for General Affairs

Building on the popularity of our July sessions, this part will serve as a foundational step to organize thinking about BCP and disaster preparedness. Participants will come to understand the reasons for general affairs’ involvement in BCP and gain insights into building a company-specific BCP in collaboration with other departments.

• - Dates: November 10, 12, 17, 20, and 25
• - Time: 14:00 - 14:30 (each session)

Key Points:

• - Differences between BCP and disaster preparedness.
• - Reasons why general affairs are tasked with BCP.
• - Initial approaches for collaborating with other departments.

December: Essential Communication and Preparation for Disaster Survival

This session will systematically cover the key principles of communication systems and information management from the perspective of general affairs, providing essential skills to avoid panic on disaster day. Often, during crises, information becomes chaotic as departments start their own independent actions, leading to confusion. The webinar will detail the necessary preparations, judgment criteria, and the three-step initial action process—understanding, judgment, action—to ensure the smooth operation of the company.

• - Dates: December 1, 2, and 8
• - Time: 14:00 - 14:30 (each session)

Key Points:

• - Principles of disaster-time communication and information management.
• - Three steps for initial response: understanding, judgment, action.
• - The critical role of general affairs in bridging the executive and operational levels.

Event Details

• - Instructor: RC Solution Co., Ltd., BCP Evangelist Yuri Otoguro
• - Target Audience: Corporate general affairs and BCP professionals.
• - Format: Online (Zoom Webinar)
• - Capacity: Up to 5 companies per session (first-come, first-served)
• - Participant Benefit: All attendees who complete a feedback survey will receive a free consultation session regarding BCP practice, schedule by individual arrangement.

Registration Links

• - November sessions: Sign up here
• - December sessions: Sign up here

Company Overview

RC Solution Co., Ltd. has been established since 2002, providing disaster prevention services leveraging IT, including the earthquake early warning notification app