#Japan #Tokyo #Automation #Recruitment #Candidate Management

Research Release: Key Challenges in Recruitment Workload

In the realm of hiring, companies face myriad challenges that go beyond mere candidate pools and conversion rates. Notably, recruitment staff encounter immense daily workloads that can often be overwhelming.

As part of an initiative to analyze these challenges, Aisys, a company based in Shibuya, Tokyo, conducted a study involving 437 recruitment professionals who had hired new graduates within the last three years. The focus was on understanding the operational burdens and the demand for automation in recruitment tasks.

Survey Objectives and Methodology

The study aimed to comprehend the communication dynamics between recruiters and applicants in the hiring process.
Conducted through an internet survey via Fastask on November 7, 2025, the survey engaged 437 recruitment professionals from various regions across Japan.

Key Findings of the Survey

1. The Most Challenging Tasks for Recruiters: 48.7% of respondents identified scheduling as the primary task causing difficulties.
In response to inquiries about which tasks they found most challenging, recruiters cited the following:
- Scheduling: 48.7%
- Organizing candidate information: 45.1%
- Communications with candidates: 35.5%

This indicates that the burden on recruiters is concentrated not on interacting with candidates but rather on routine administrative tasks that require coordination and management.

2. Tasks Most Desired for Automation: A hefty 57.2% expressed a desire for automation in sending interview reminders.
When questioned about which tasks they wished could be automated, top responses included:
- Sending interview reminders: 57.2%
- Scheduling interviews: 36.6%
- Managing selection statuses: 33.6%

This trend illustrates a clear connection between the most arduous tasks and a heightened demand for automation solutions.

3. Prevalence of Recruitment Management Tools: Approximately 74.8% of companies indicated that they have adopted recruitment management tools.
When asked whether they utilize such tools, responses were:
- Yes: 74.8%
- No: 25.2%

The widespread adoption of these tools signifies a shift towards systematizing recruitment processes within organizations.

The Era of Automation in Recruitment

The findings of this survey reveal that recruitment staff burdens primarily stem from repetitive tasks like scheduling, candidate management, and sending reminders. There is a strong inclination among companies to automate these operations.
Enhancing the efficiency of recruitment activities goes beyond merely reducing workload; it significantly improves:
- Speed of applicant responses
- Conversion rates
- Quality of the overall hiring experience

In light of these observations, we explore the value of automating aspects such as scheduling and candidate management while discussing how the recruitment management tool Rakuruit can facilitate these efficiencies.

Exploring the Benefits of Rakuruit

Rakuruit is an innovative recruitment management tool that fully utilizes LINE for effective communication with candidates. By allowing interactions to occur entirely on the LINE platform, Rakuruit shortens the distance between candidates and recruiters, leading to a smoother recruitment process. With the introduction of AI features, Rakuruit evolves further, becoming an invaluable ally for recruitment teams across various companies.

Learn More

For more insights into how to streamline recruitment processes through centralized automation, visit our informative article detailing how Rakuruit can transform the hiring landscape.

About Aisys

Aisys is based in Shibuya, Tokyo and is dedicated to enhancing the recruitment process through innovative tools and solutions. For further information on our services, visit Aisys Site.
Additionally, check out our other offerings:

• - Metaruit: Create a virtual office for company presentations to enhance candidate engagement Metaruit Site.
• - MINT: A scheduling tool that seamlessly integrates with Google and Microsoft accounts MINT Site.