Craftex Launches DataSyncer: Seamless Integration Between Web Forms and kintone

Craftex Corporation, based in Shinjuku, Tokyo, has officially launched a cloud service known as DataSyncer: Form to kintone on June 24, 2025. This innovative service automates the process of registering notifications from web forms directly into kintone, thereby enhancing operational efficiency and reducing the workload for businesses.

Simplifying Business Processes

Traditionally, connecting external web forms to kintone required companies to create new forms from scratch, which was a significant barrier to seamless integration. However, DataSyncer changes that by allowing businesses to utilize their existing forms without any development effort, making it much easier for teams on the ground.

Common Challenges Faced by Businesses

As more companies are adopting kintone as a foundation for business improvement, they have encountered various challenges when integrating web forms. Often, this involves rebuilding dedicated forms or manually transcribing information from notification emails, leading to several operational issues:

- Linking Repairs during URL changes, affecting SEO.
- User Experience Decline due to design changes.
- Manual Transcription of notifications from external sites such as real estate and job portals.

These challenges necessitated a solution that would reduce the operational burden while preserving existing form assets.

Automatic Integration Without Coding

DataSyncer utilizes a system where notification emails from web forms are received in the cloud, parsing the necessary fields for automatic registration directly into kintone. This innovative approach provides a solution to the challenges mentioned above while minimizing obstacles for implementation, as IT support can be kept to a minimum.

How It Works

The process is incredibly user-friendly:
1. Receiving Notification Emails: DataSyncer captures notification emails sent from web forms.
2. Automatic Field Extraction: It automatically extracts essential information from these emails and sorts them into the relevant kintone application fields. This feature allows compatibility with various web forms.
3. Simple Setup: To get started, users only need to provide a sample notification email and the kintone fields they wish to register. The AI analyzes the email content to configure the necessary mappings, which are then verified by support staff.
4. Final Phase: Users only need to change the notification email's recipient to the unique address provided by DataSyncer, and the automatic integration commences.

Key Features of DataSyncer: Form to kintone

- No Need to Redesign Forms: Businesses can leverage their current notification emails as is.
- No-Code Implementation: Rapid deployment with full support for setup.
- Flexible Data Mapping: Automatic field extraction from email contents into kintone.
- Integration Without APIs: It works seamlessly with various services lacking API capabilities.
- Transparent Pricing: An annual fee of 120,000 JPY plus a one-time setup charge of 100,000 JPY (excluding tax).
- Optional Upgrades: Enhanced services like DataSyncer: Mail to kintone for parsing attachments and reading PDFs are available.

Use Cases Across Industries

DataSyncer is applicable in various business scenarios, including:

- Corporate Website Inquiry Integration: Real-time linking of customer inquiries to kintone reception apps.
- Real Estate and Used Vehicle Portal Links: Centralized management of inquiries from multiple portal sites.
- Event and Document Request Form Integration: Immediate reflection of lead information on landing pages for faster response times.
- E-commerce Order Management: Registering order notification emails to manage everything from order to delivery using kintone.

Successful Implementation Examples

1. Architecture Software Company: They utilize DataSyncer to save real-time registration of inquiries from their web forms into kintone, allowing for enhanced visibility of application statuses and a significant reduction in operational load.
2. BPO Service Provider: They have adopted a system to automatically register notification emails from multiple portal sites into kintone, erasing manual transcription and reducing human error risk. This enhancement leads to immediate responses to end-users, improving BPO service quality.

Cost Overview

- Initial Setup Cost: JPY 100,000
- Annual Usage Fee: JPY 120,000

About DataSyncer for kintone

DataSyncer is a specialized data integration service tailored for kintone that allows for the automatic connection of various formats like CSV and PDFs from on-premise systems or multifunction devices into kintone, ensuring efficient data management across enterprises.

About kintone

Kintone, developed by Cybozu Inc., is utilized by over 38,000 companies, including one-third of the listed firms on Tokyo's Prime Market. It offers no-code and low-code tools enabling organizations to build applications suited to their operational needs, facilitating quick adaptations to changing business environments.

Endorsement by Cybozu

Cybozu, Inc. welcomes the launch of DataSyncer: Form to kintone by Craftex, anticipating enhanced operational efficiency and reduction in human error through this automation solution. The partnership will continually evolve to meet customer needs with optimal solutions.

Future Developments

Craftex is committed to advancing the field of ‘kintone × data integration’ and will strengthen its development and support system. They aim to create an ecosystem where various data sources like CSV files, multi-functional device faxes, and IoT devices can be effortlessly gathered and utilized within kintone.

For more information, please contact Craftex Corporation at:

- CEO: Shunpei Yamanaka
- Address: 6F Nishi-Shinjuku Mizuma Building, 3-3-13 Nishi-Shinjuku, Tokyo
- Email: info@craftex.co.jp
- Website: Craftex