#Japan #Microsoft 365 #Chiyoda #SharePoint #Youseful

Introduction to SharePoint Training by Youseful Co., Ltd.

In a rapidly evolving digital landscape, maximizing the potential of corporate data is pivotal for any organization. At the forefront of this digital transformation is Youseful Co., Ltd., based in Chiyoda, Tokyo. The company has recently launched a new training program titled "Introduction to SharePoint Training," aimed specifically at individuals with no prior knowledge of Microsoft SharePoint. This initiative is designed to equip participants with a comprehensive understanding of SharePoint's core concepts, ensuring they can effectively utilize the platform in practical settings.

The Importance of SharePoint in AI Adoption

The integration of generative AI technologies, including Microsoft 365 Copilot, has become increasingly common in businesses wanting to enhance productivity. However, many organizations face significant challenges when leveraging these AI tools. Reports have surfaced indicating that despite using such technologies, employees struggle to find relevant internal information or receive accurate responses from AI systems. The crux of this issue often lies in the inadequacies of the underlying data management systems—namely, SharePoint and OneDrive.

When data is poorly organized, residing in personal folders, or lacks a clear structure, AI tools cannot access the necessary information to provide accurate outputs. In today's era, where AI-driven solutions are crucial for corporate growth, a thorough understanding of SharePoint is increasingly essential for all business professionals, not just IT departments. This need catalyzed the development of the new training program designed for absolute beginners.

Key Features of the SharePoint Training Program

This training program focuses on foundational skills necessary for effective data management prior to successfully utilizing AI tools.

Transitioning from Individual Management to Organizational Assets

Participants will learn to shift from ad-hoc file management practices—such as storing files in personal drives or attaching them to emails—to a more systematic approach that treats files as organizational assets. By employing standardized rules for storage and sharing, this training will help prevent information black-boxing, creating an environment where all team members can seamlessly access the information they need.

Building a Data Foundation with Metadata

The program teaches how to utilize SharePoint’s library features effectively, moving away from traditional deep folder hierarchies. By understanding the concept of metadata, participants will transform standard file storage into a structured database that is easily searchable for both humans and AI systems. This structured environment is critical for successful AI implementations, leading to more reliable information retrieval.

Utilizing AI for Next-Generation File Management

The training advances participants beyond simply accumulating data to actively leveraging it. Learners will experience how to integrate Copilot with SharePoint libraries, enabling them to generate instant responses from vast document collections or extract vital information interactively. This phase emphasizes making the most of data rather than merely storing it.

Curriculum Designed to Address Real Challenges

The curriculum is thoughtfully curated to provide the essential knowledge needed to establish a reliable data foundation for AI usage.

• - Standardizing Storage and Sharing: Participants will learn standard practices to manage version control and link sharing, reducing dependency on email attachments and preventing the proliferation of duplicate files.

• - Designing a Structured Database with Libraries and Metadata: Practical exercises will guide participants through setting up libraries and categorizing files with metadata to ensure that AI tools can accurately search and retrieve information.

• - Leveraging Knowledge with AI Agents: The training includes sessions on creating agents in SharePoint that work seamlessly with the organizational Teams environment. Participants will be introduced to the latest AI functionalities within SharePoint, evolving knowledge usage from merely searching to engaging in dialogue with AI systems.

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Future Perspectives

Youseful Co., Ltd. is committed to fostering a culture of continuous learning and improvement. Their mission, "Creating People Who Create," emphasizes bridging the gap between technology and human capability. Moving forward, the company plans to continually update its training content to respond promptly to advancements in Microsoft Copilot and the evolving needs of the market. By integrating Microsoft 365 tools with generative AI, Youseful aims to contribute to the digital transformation of Japanese companies, enhancing productivity for all business professionals.

For more information about this training program, interested individuals can reach out to:

Hayato Kataoka
Vice President, Youseful Co., Ltd.
Email: [email protected]

Company Information

• - Mission: Creating People Who Create
• - Business Focus: Professional training in Microsoft 365 and generative AI
• - CEO: Rintaro Ogaki
• - Location: 1-6-5 Kudan Minami, Chiyoda, Tokyo
• - Founded: August 2018
• - Website: Youseful

This new training service represents a significant step toward empowering businesses to harness AI effectively, paving the way for enhanced collaboration and productivity.