#Japan #Tokyo #OPERe #Fujifilm Medical #Yahgee

Revolutionizing Patient Communication: OPERe and Fujifilm Medical Collaboration

In a groundbreaking initiative aimed at reworking how patient information is communicated within healthcare settings, the Japanese company OPERe, renowned for its patient communication system "Poke-Sapo," has announced a strategic partnership with Fujifilm Medical. This collaboration is set to leverage the innovative capabilities of both companies by integrating data from OPERe's anamnesis and questioning features with Fujifilm Medical's document management and operational support solution, "Yahgee."

Bridging the Gaps in Patient Data Collection

The collaboration tackles a significant challenge many healthcare institutions face — the labor-intensive manual entry of patient data into Electronic Health Records (EHR) systems from preliminary questionnaires. As many hospitals operate their EHRs on secure, closed networks (on-premises), the integration with cloud services has been notably complicated due to security restraints.

OPERe received numerous requests from hospitals, particularly those using Yahgee, looking to directly utilize patient data collected via Poke-Sapo. With this partnership, OPERe, Fujifilm Medical, and Epson are crafting a solution that seamlessly connects the physical (paper scans) and digital realms, allowing for an efficient transfer of patient data across these secure networks.

How the Integration Works

The integration follows a straightforward process that ensures data is accurately transferred into Yahgee while maintaining the necessary security protocols:

1. Patient Submission: Patients or their families input their medical history via the Poke-Sapo system, either through the LINE app on their smartphones or on in-clinic tablets.
2. Validation: Medical staff review the submitted answers on the Poke-Sapo management console, where they can validate the responses in PDF format.
3. PDF Generation: The validated answers' PDF, featuring a large QR code, is printed from the management console for further processing.
4. Scanning Process: The printed PDF is then scanned using Epson’s scanner to convert it into a readable format for the next step.
5. XML Transmission: Using the specialized Epson scan software (DCPSE1), the scanned data is converted into XML format and sent to the Yahgee server within the on-premises system.
6. Utilization of Patient Data: The incorporated data allows for streamlined generation of medical documents like inpatient care plans and other necessary documentation.

This innovative process effectively uses physical means to bridge the gap between the cloud-based Poke-Sapo and Yahgee’s closed network, ensuring that data is securely transferred without the need for direct network connections.

Key Benefits of the Collaboration

The partnership between OPERe and Fujifilm Medical offers a multitude of advantages to healthcare providers:

• - Reduction of Manual Data Entry: By minimizing the redundant entry of already-input patient information, administrative burdens on healthcare professionals are significantly reduced, thus enhancing overall efficiency.
• - Early Patient Information Acquisition: The ability to gather patient information well before hospital admission allows for earlier preparation of care plans and documentation.
• - Compatibility with On-Premises Systems: This integration is tailored for hospitals utilizing on-premises EHRs and document management, making it feasible to implement without the need for large-scale software modifications.
• - Streamlined Implementation: Leveraging Epson's scanning technology provides a manageable way to adopt this system, avoiding costly shifts in existing software infrastructure.

Products Involved in the Integration

• - Poke-Sapo Anamnesis & Questioning (OPERe): A user-friendly system allowing patients to complete medical histories through their smartphones or in-clinic tablets. It supports various input methods, including traditional paper forms, and enables seamless data handling through diverse integration avenues.
• - Yahgee (Fujifilm Medical): This solution efficiently manages clinical documentation, transforming medical records into a database that facilitates creation, sharing, and analysis across numerous healthcare facilities.
• - DCPSE1 (Epson): A scanning application that interprets QR codes from the printed PDFs, converting data into XML format for compatibility with Yahgee.

Future Developments

OPERe and Fujifilm Medical plan to showcase this collaboration at upcoming exhibitions, including the International Modern Hospital Show 2026, scheduled for July 8-10, 2026, at Tokyo Big Sight.

About OPERe

Established in June 2020, OPERe aims to become a core hub for communication between patients and healthcare professionals, supporting digital interactions from a patient flow management (PFM) perspective. Their investment in innovative communication solutions promises to redefine patient engagement through user-friendly technology.

For further inquiries, visit OPERe’s official site: OPERe.