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HARTIX: Redefining After-School Support Services Administration

In the dynamic world of after-school care services, a groundbreaking solution named HARTIX has emerged, designed by Strategy Design Co., Ltd., based in Kyoto. This cutting-edge AI administrative support system aims to pivot the focus of staff back to providing high-quality care for children by automating tedious and time-consuming administrative tasks.

The Burden of Traditional Management Practices

The traditional methods used in after-school care facilities often rely heavily on paper and spreadsheets, leading to inefficiencies that ultimately wear down the personnel dedicated to these vital services. Staff members are frequently overwhelmed by administrative duties such as support record keeping, communication with parents, and shift scheduling. This fragmented approach not only increases overtime but diminishes the time available for direct interaction with the children, exacerbating long-standing issues such as staff shortages and high turnover rates within the welfare sector.

How HARTIX Changes the Game

HARTIX addresses these pressing concerns by enabling automation and unification of several core processes:

• - Automated Support Record Generation: Utilizing AI technology, HARTIX listens to conversations between staff at the end of their shifts, transforming spoken discussions into written support records for each child, eliminating the need for manual entry.

• - Individual Support Plan Creation: By analyzing past support records, the AI is capable of drafting initial individual support plans automatically, greatly diminishing the writing burden that teachers face.

• - Streamlined Communication with Parents: HARTIX integrates with LINE, allowing seamless communication with parents for daily updates and absence notifications directly through the app. A parent portal also facilitates mass communication, reducing the necessity for phone calls and notebooks.

• - Efficient Shift Management: The software centralizes staff shift management, using AI to draft shifts based on staff preferences and availability, thereby simplifying the administration process for managers.

• - Enhanced Audit Preparedness: With clear visibility of record maintenance status, HARTIX reduces the effort involved in preparing for audits and regulatory compliance.

Those early adopters of HARTIX report substantial reductions in overtime, with one facility noting a decrease from one hour per month to zero hours solely attributed to administrative duties, underscoring the efficiency gains achieved through this innovative platform.

Distinct Features of HARTIX

Unlike existing billing and management software that merely digitizes paper processes, HARTIX fundamentally changes how records, plans, and communications are executed through full automation by AI. It is compatible with current billing systems and does not require organizations to overhaul their existing software. This seamless integration means organizations can start utilizing HARTIX without disrupting their current workflows.

Flexible Pricing Plans

Strategy Design offers three pricing plans based on the number of classrooms, with unlimited staff members allowed per plan, ensuring that part-time or non-regular staff can be included without concern. All features are accessible across all plans, and initial costs are set to zero, with implementations possible in as little as seven days.

In addition to software efficiency, HARTIX is recognized as an eligible tool for the 2026 Digitalization and AI Implementation Subsidy, allowing qualifying organizations to benefit from funding.

For more information about HARTIX, details regarding functions, case studies, and pricing simulations, you can visit its official website. For inquiries or requests for demonstrations, feel free to reach out through the contact form on the site or contact the company directly.

About Strategy Design Co., Ltd.

• - Company Name: Strategy Design Co., Ltd.
• - Location: Nakagyo, Kyoto City
• - CEO: Mitsuhiro Yoshida
• - Business Focus: AI system development, industry-specific SaaS provision, and AI consulting services. Learn more at Strategy Design Official Site.