MakeLeaps Enhances Cloud Invoice Management with New PDF Features
In an ever-evolving digital landscape, efficient invoice management is crucial for businesses looking to optimize their operations. MakeLeaps, a cloud-based invoice management service from the Ricoh Group, has recently unveiled an update that includes two exciting new features: PDF splitting and file renaming. Scheduled for release in July 2025, these enhancements are designed to simplify and improve the process of generating and sending invoices.
The PDF splitting feature allows users to separate invoices into individual PDF files based on specific customer codes or other criteria. This is particularly useful when multiple invoices are consolidated into a single document. For instance, if a company has 100 invoices in one PDF, the new function can automatically divide this document into 100 separate files, each designated for a specific client. This level of automation not only saves time for accounting teams but also aligns with the growing demand for digital record-keeping driven by the electronic bookkeeping law in Japan.
The second new feature focuses on file renaming capabilities. Users can now automatically include content such as the company name and invoice number in the file names, making it easier to organize and retrieve documents. This addition comes in response to customer feedback requesting easier ways to rename files in bulk. With this feature, files exported from core systems can easily be formatted to meet the MakeLeaps standards, further facilitating compliance with regulations.
Moreover, even if the external systems fail to specify external IDs for file naming, the automatic renaming feature uses text information contained within the split PDFs to create appropriate file names. This flexibility enhances usability and allows businesses to maintain order in their documentation processes.
In addition to these features, MakeLeaps also offers a batch sending option for PDFs. This paid option allows users to import multiple documents for mass distribution through either postal mail or electronic sending methods. This is particularly beneficial for businesses transitioning away from paper-based practices, allowing them to send invoices without altering the format of documents generated from other management systems. Users can even schedule their sends up to 35 days in advance, providing a strategic advantage in managing cash flow and communications.
The growing demands for electronic documentation and workflow efficiency have made it imperative for companies to adopt streamlined solutions. MakeLeaps serves as an all-in-one cloud service for managing estimations, invoices, and payment processing. Given the complexities surrounding the electronic bookkeeping law, many businesses find it challenging to fully transition from traditional paper methods to digital solutions. The risks of mismanagement in physical documentation can hinder operational efficiency and productivity, especially in remote work scenarios.
By offering comprehensive features that address these challenges, MakeLeaps empowers financial and administrative professionals to focus on more strategic tasks rather than manual document management and administrative overhead.
MakeLeaps, headquartered in Nakameguro, Tokyo, is dedicated to delivering a smoothly integrated digital workflow. Founded in July 2014, the company has continually adapted its services to match the needs of modern businesses. It stands as a leader in cloud-based invoice management, bringing innovative solutions that drive efficiency and ease into the finance sector.
For more details about MakeLeaps and its latest features, visit their official website: MakeLeaps.
New PDF Splitting Feature
The PDF splitting feature allows users to separate invoices into individual PDF files based on specific customer codes or other criteria. This is particularly useful when multiple invoices are consolidated into a single document. For instance, if a company has 100 invoices in one PDF, the new function can automatically divide this document into 100 separate files, each designated for a specific client. This level of automation not only saves time for accounting teams but also aligns with the growing demand for digital record-keeping driven by the electronic bookkeeping law in Japan.
File Renaming Convenience
The second new feature focuses on file renaming capabilities. Users can now automatically include content such as the company name and invoice number in the file names, making it easier to organize and retrieve documents. This addition comes in response to customer feedback requesting easier ways to rename files in bulk. With this feature, files exported from core systems can easily be formatted to meet the MakeLeaps standards, further facilitating compliance with regulations.
Moreover, even if the external systems fail to specify external IDs for file naming, the automatic renaming feature uses text information contained within the split PDFs to create appropriate file names. This flexibility enhances usability and allows businesses to maintain order in their documentation processes.
PDF Batch Sending Option
In addition to these features, MakeLeaps also offers a batch sending option for PDFs. This paid option allows users to import multiple documents for mass distribution through either postal mail or electronic sending methods. This is particularly beneficial for businesses transitioning away from paper-based practices, allowing them to send invoices without altering the format of documents generated from other management systems. Users can even schedule their sends up to 35 days in advance, providing a strategic advantage in managing cash flow and communications.
Responding to Digital Transformation Needs
The growing demands for electronic documentation and workflow efficiency have made it imperative for companies to adopt streamlined solutions. MakeLeaps serves as an all-in-one cloud service for managing estimations, invoices, and payment processing. Given the complexities surrounding the electronic bookkeeping law, many businesses find it challenging to fully transition from traditional paper methods to digital solutions. The risks of mismanagement in physical documentation can hinder operational efficiency and productivity, especially in remote work scenarios.
By offering comprehensive features that address these challenges, MakeLeaps empowers financial and administrative professionals to focus on more strategic tasks rather than manual document management and administrative overhead.
Company Overview
MakeLeaps, headquartered in Nakameguro, Tokyo, is dedicated to delivering a smoothly integrated digital workflow. Founded in July 2014, the company has continually adapted its services to match the needs of modern businesses. It stands as a leader in cloud-based invoice management, bringing innovative solutions that drive efficiency and ease into the finance sector.
For more details about MakeLeaps and its latest features, visit their official website: MakeLeaps.
Topics Consumer Products & Retail）
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