#Colombia #Bogota #Shareholders #Ecopetrol S.A.

Ecopetrol S.A. Calls for Shareholders' Extraordinary Meeting

Ecopetrol S.A., Colombia's largest petroleum company, has formally invited all shareholders to an extraordinary General Assembly scheduled for September 15, 2026, commencing at 11:00 AM. The assembly will take place at the company's headquarters located at Carrera 13 No. 36 - 24, Bogotá, D.C..

Agenda Overview

The agenda for this crucial meeting includes several significant points that aim to align and modernize the company's corporate governance. The items to be discussed are:

1. Verification of Quorum: Establishing whether sufficient shareholders are present to conduct the meeting.
2. Approval of the Agenda: Agreeing on the order of proceedings for the assembly.
3. Appointment of the Chairperson: Electing the individual who will oversee the meeting.
4. Voting Commissions: Appointing committees responsible for vote counting and reviewing meeting minutes.
5. Amendment of Governance Policies: Consideration will be given to modifications in Article 20 of the company’s Bylaws, which pertains to the structure and election of the Board of Directors.
6. Board Elections: If the amendments mentioned gain approval, shareholders will then vote to elect nine new Board members for the term running from 2025 to 2029.

The decision to amend governance policies signals a progressive move towards enhancing leadership roles within the company and adapting to current market demands.

Participation and Voting

This meeting will be conducted both in-person and through live streaming on the Ecopetrol website, making it accessible to shareholders who are unable to attend physically. Shareholders are encouraged to bring smart mobile devices to facilitate electronic voting. Those lacking the necessary devices will have access to alternate voting methods provided by the company.

In case shareholders cannot attend, they are allowed to assign a proxy through a legally granted power of attorney to cast their votes on their behalf. Ecopetrol has made available templates for the power of attorney in both Spanish and English via its official website.

Safety Protocols

Given ongoing health concerns, shareholders exhibiting symptoms of acute respiratory infections, such as fever or cough, are advised to refrain from attendance and utilize the streaming options instead. When attending, wearing a mask is highly recommended to ensure the safety of all participants.

Only designated personnel will be allowed to support shareholders who may require additional assistance. Additionally, to maintain decorum, distribution of promotional materials during the meeting is strictly forbidden.

Contact Information

Shareholders seeking further details about the meeting, including information on updating personal data or proxy requirements, can reach out through the Shareholder Services Office in Bogotá at +57 601307 70 75 or through the dedicated hotline 01 8000 113434. For online inquiries, they may also utilize the website at www.ecopetrol.com.co/segundaasamblea-ext2026.

Conclusion

The extraordinary meeting symbolizes a vital opportunity for Ecopetrol S.A. to address crucial governance changes and ensure effective management of its board structure. All stakeholders are encouraged to participate actively in this consequential event, which seeks to bolster the company's operational integrity and shareholder engagement.