Streamlining Business System Development with SharePoint DocLib Management Tool

Simplifying Business System Development with SharePoint DocLib Management Tool

In the evolving landscape of digital transformation, businesses and educational institutions are increasingly looking for efficient ways to develop and manage their operational systems. Media Fusion Co., Ltd., based in Osaka, has introduced the "SharePoint DocLib Management Tool," designed to streamline operations leveraging Microsoft 365's SharePoint and Excel Online. This innovative tool allows users to manage folders and files within a Document Library (DocLib) seamlessly and without the need for complex web form development. Instead, it utilizes Excel forms as the input and output interface, significantly reducing the time and cost associated with building business systems.

The Challenges of Building Business Systems in Microsoft 365

Many organizations anticipate that utilizing SharePoint and Excel Online will facilitate straightforward business system construction. However, the reality often involves cumbersome manual tasks, such as configuration and script creation, along with additional licensing costs, which can impede digital transformation initiatives. The SharePoint DocLib Management Tool addresses these challenges by minimizing effort and human error when processing large volumes of folder and file operations within SharePoint and Excel Online.

Leveraging Excel Online and SharePoint for Simple Business Systems

Using Excel Online as the user interface for a business system built with SharePoint's DocLib makes the system construction process much more approachable by eliminating the need for complex web form and database setups. Nevertheless, creating a system solely relying on the standard functionalities and user interfaces of Microsoft 365 could lead to complicated setups and insufficient scalability, making it less effective as a business system. With the SharePoint DocLib Management Tool, users can perform essential operations easily:

- Folder operations and access rights settings
- File distribution and collection, along with access rights configuration
- Data collection from other systems
- Output reporting in Excel or PDF formats

The tool continually evolves with new features aimed to enhance functionality, such as workflow memory capabilities for operations and high parallel processing power to manage up to 80,000 user folders, set to be released in spring 2026.

Product Overview

Product Name: SharePoint DocLib Management Tool

Key Features:
1. Folder Operations and Access Rights: Create and manage large batches of user folders across multiple DocLibs seamlessly.
2. File Handling: Efficiently distribute and collect files while managing access rights, allowing for data entry and collection without moving Excel files.
3. Data Aggregation: Collect data from external systems like Media Fusion’s faculty achievement management system or research databases.
4. Reporting: Output reports using our Cabinex tool, enabling data extraction from Excel and report generation with ease.

Upcoming Features (Scheduled for Spring 2026):
1. Workflow and Scheduling: Define various processes relating to the Document Library as workflows that can be registered and executed on a schedule.
2. High Parallel Processing Capability: Handle extensive user bases within large universities and organizations quickly and efficiently, addressing limitations of Power Automate's requests.

Deployment and Usability

The tool operates as an admin utility, intended for system administrators to build business systems within their SharePoint sites. Accessible via Power Apps, this administrator interface allows streamlined operations tailored to various sectors:

- Higher Education: Faculty evaluations, e-portfolios, and various assessment and survey tasks.
- Businesses and Public Entities: Human resources management, budget oversight, and compliance-related tasks.

Cost and Contact

For inquiries about pricing and product details, please contact us:

- Phone: 06-6341-8250 (Osaka) | 050-3164-3774 (Tokyo)
- Website: Media Fusion Official Site

Supporting Digital Transformation with SEaaS

Media Fusion's mission encompasses developing tools that foster Digital Transformation (DX) through its SEaaS (SaaS Extension as a Service) framework built on Microsoft 365. This approach not only emphasizes low cost and scalability but also seeks to address many challenges posed by traditional on-premises systems and conventional SaaS solutions. The SharePoint DocLib Management Tool exemplifies this mission by leveraging existing Microsoft 365 infrastructure to provide a cost-effective and scalable solution for modern business operations.

With additional tools, such as the Power Apps Automatic Screen Generation Tool and Power BI Enhancement Tools scheduled for release in the coming years, we are committed to supporting a seamless transition to optimized business processes through Microsoft's powerful platform.