#Japan #KDDI #Minato #Uchida Yoko #SmartOfficeNavigator

Enhancing Workspaces: Uchida Yoko Introduces SmartOfficeNavigator at KDDI's New Headquarters

Uchida Yoko, a leading company in office solutions, has implemented SmartOfficeNavigator in KDDI Corporation's new headquarters located in Minato, Tokyo. Set to begin operations in July 2025, this advanced system supports an Activity Based Working (ABW) environment, allowing approximately 13,000 staff to select their optimal working spaces based on their tasks. With over 600 integrated conference rooms and meeting areas, SmartOfficeNavigator aims to streamline communication and enhance productivity among KDDI employees.

SmartOfficeNavigator: A New Era in Office Management

The SmartOfficeNavigator system oversees around 600 conference rooms, integrating functionalities like room reservation and availability checks. Approximately 420 of these rooms are equipped with the SmartRooms management system, which facilitates effective utilization of office spaces through real-time data on room occupancy. Additionally, it connects with about 530 conference devices to create seamless communication between in-person and virtual meetings. This setup enriches the working experience, promoting various working styles and enhancing collaboration among employees.

By integrating Microsoft 365 across group companies, the system further strengthens collaboration, making it possible for employees from different subsidiaries to access shared conference room information and reserve spaces effortlessly. This convenience enhances group-wide communication and collaboration, fostering innovation and new ideas across different divisions.

Facility Management and Data Utilization

Uchida Yoko's technological input has significantly improved the hybrid meeting environments with approximately 1,300 conference monitors and a myriad of meeting devices installed across the workspace. These technical advancements have transformed various spaces into dynamic environments suitable for short informal discussions, casual meetings, or large team brainstorming sessions. Technologies like ClickShare facilitate wireless content sharing, ensuring smooth interactions, regardless of the number of participants.

To ensure optimal functionality, Uchida Yoko has tested multiple conference equipment to finalize setups that best serve KDDI’s operational needs. This rigorous evaluation process focuses on factors such as audiovisual quality, usability, and connection stability, which helps staff have quality meetings regardless of their location.

The Power of Visibility in Operations

A crucial aspect of SmartOfficeNavigator is its ability to visualize current space usage. Digital signage across meeting areas allows employees to instantly view available conference rooms, promoting efficient usage and reducing time wasted on searching for spaces. This data integration means that operational management can make informed decisions about space utilization and future office improvements, enhancing overall employee satisfaction and productivity.

The data collected through the SmartOfficeNavigator will also be available on a centralized dashboard, enabling continuous monitoring of space usage and improvement measures. With such insights, KDDI aims to optimize working conditions and the office environment continuously. Transforming workspaces into efficient, user-friendly environments is Schida Yoko’s goal, redefining traditional office operations.

Future Focus: Continuous Innovation and Improvement

As KDDI moves forward, Uchida Yoko is committed to harnessing the insights garnered from the SmartOfficeNavigator system to support the evolution of hybrid workplaces. This initiative emphasizes a data-driven approach to informing future workspace designs and operational strategies, ultimately enhancing productivity and collaboration. From leveraging technology to optimize both physical and digital interactions to constructing spaces that truly support modern work styles, Uchida Yoko plays a pivotal role in ushering in a new era for KDDI and its employees.

KDDI Corporation, a prominent name in telecommunications, emphasizes connectivity and innovation as part of its mission. The new headquarters, named THE LINKPILLAR 1 NORTH, embodies their vision of a Connectable City, aligning with their aspirations to meld advanced technology with human potential. With SmartOfficeNavigator, Uchida Yoko supports KDDI’s dedication to a progressive work culture, integrating new methods that enhance both employee engagement and operational efficiency. As both companies continue their partnership, the future looks promising for next-generation workplaces in Japan and beyond.