#Japan #AI Implementation #Koto City, Tokyo #Idea Castle #Corporate Managers

The Evolution of Meetings in the Digital and AI Era

In a recent survey conducted by G-Boon Co., Ltd., based in Koto City, Tokyo, about 70% of corporate managers responded that they primarily hold significant meetings, such as discussions on business challenges and brainstorming, face-to-face. This survey targeted men and women managers from companies with over 100 employees, aged in their 20s to 50s, shedding light on the state of meetings in an increasingly digital and AI-driven world.

Background of the Survey

The rapid advancement of digital transformation (DX) and the proliferation of AI tools have accelerated the move towards online meetings and AI-generated minutes, enhancing meeting efficiency. However, companies now face a new challenge: how to improve the quality of creative discussions and decision-making that AI cannot replicate. The pressing need is to find an optimal balance between the efficiency brought about by AI and the human creativity fostered through face-to-face communication. Yet, specific data illustrating how AI usage impacts meeting outcomes and the conditions deemed necessary for conducting significant discussions are scarce. Hence, G-Boon Co., Ltd. undertook this study.

Key Findings from the Research

• - Approximately 70% of corporate managers assert that they mainly conduct crucial meetings in person, with 52.1% stating they prefer in-person meetings while 26.4% prefer online and 17.5% only in-person.
• - Among those choosing face-to-face meetings, the predominant reasons include ease of perceiving participants' emotions and the atmosphere (47.3%), as well as enhanced active discussion and idea generation (44.4%).
• - Nearly 70% of corporate managers confirmed the integration of AI into their meetings in some form, with common uses being for minute-taking, summarizing post-meeting, and providing real-time transcription and translation during meetings.
• - About 60% of those utilizing AI in meetings noted an improvement in the quality of ideas and conclusions generated.
• - Nearly 40% of corporate managers indicated a preference for a casual environment that encourages relaxed and free expression during important discussions.

Survey Details

Period:

April 16 to April 20, 2026

Method:

Online Survey

Target Group:

Managers from companies with over 100 employees (male and female, aged 20-50)

Sample Size:

401 respondents

Data Provider:

RC Research Data

Analysis of Preferences

When asked about the formats for crucial meetings, the results corroborate the significant value placed on in-person interactions. The preference for face-to-face meetings aligns with the desire for a better understanding of participants' emotions and the dynamics within the meeting. Even with rapid advancements in digital tools, managers appear to favor personal engagement over standard online interactions, primarily for fostering team cohesion and trust.

AI Integration in Meetings

Interestingly, nearly 70% of respondents indicated some level of AI utilization in their meetings, demonstrating a growing trend in the corporate landscape. The main applications involve capturing and summarizing discussions and providing real-time assistance. Notably, over half of those employing AI witnessed a positive shift in the quality of generated ideas and outcomes, highlighting the complementary role of AI as a facilitator rather than a replacement in corporate communication.

Desired Environments for Meetings

As the research indicates, an astounding 38.2% of managers crave a casual environment that promotes open expression during vital meetings. This reflects a broader organizational culture aiming for transparency and an open exchange of ideas, unencumbered by rigid formalities.

Conclusion

The findings from this survey illuminate a critical trend: despite the available technology, many companies continue to prioritize in-person meetings, viewing them as essential for effective communication and decision-making. This indicates a robust appreciation for the value of real human interactions amid the digital revolution. G-Boon Co., Ltd.'s facility, 'Idea Castle,' stands as a solution, providing a uniquely inspiring environment tailored for productive and creative exchanges. Through significant investment in creating outstanding spaces that stimulate creativity, 'Idea Castle' promises to enhance the quality of corporate decision-making far beyond what conventional meeting formats can achieve.

About G-Boon Co., Ltd.

G-Boon Co., Ltd. operates 'Idea Castle,' located just one minute from Akihabara Station in Tokyo. This extraordinary rental space accommodates up to 100 people and offers unique fantasy-themed environments designed to encourage innovative thinking and vibrant discussions. Features include impressive decor with a budget of 100 million yen that stimulate creativity and enhance interaction, making it an ideal place for meetings, company events, and parties. For more details, visit their website: Idea Castle.