Hitachi Solutions Launches Trial Version of Confidential Information Classification Service to Prevent Over-Sharing
In today's rapidly evolving digital landscape, the protection of sensitive corporate information is paramount. Hitachi Solutions, based in Shinagawa, Tokyo, is stepping up to address this challenge with the unveiling of its trial version of the "Confidential Information Classification Service," set to commence on February 26th. Leveraging advanced AI technology, this service automates the classification of the sensitivity of office documents, thereby helping organizations mitigate the risk of over-sharing confidential information.
Previously, companies relied on individual judgment to classify documents based on their confidentiality levels, such as "internal use only," "confidential," and "highly confidential." However, this approach often led to inconsistencies and inaccuracies, resulting in sensitive information inadvertently being disclosed to unauthorized parties. Recognizing the need for a more systematic solution, Hitachi Solutions has developed a service that classifies information during document creation by assessing content at both paragraph and overall document levels.
1. Real-Time Sensitivity Assessment: The AI analyzes document content in real time, providing the creator with insights on the sensitivity classification along with the rationale. This encourages habitual sensitivity setting, ultimately allowing companies to enforce stringent information management practices while reducing operational burdens.
2. Integration with Existing Microsoft 365 Environment: The service seamlessly integrates with existing frameworks like Microsoft Purview, enabling tiered access controls and sharing restrictions based on document sensitivity. This flexibility allows organizations to enhance their security posture progressively without disrupting their established workflows.
3. Audit Trail and Compliance Support: With the technology currently under patent application, the classification is based on organizational standards, preserving an audit trail of sensitivity classifications made by document creators, which is crucial for regulatory compliance and internal audits.
The initial phase aims to refine classification accuracy and evaluate user experience in presenting classification results during document creation. Feedback garnered from this phase will be instrumental in shaping the final product, with plans for full release by the end of May 2026. Future enhancements will also include integrations with solutions aimed at preventing data leaks, bolstering capabilities in business data utilization.
With the rise of cloud utilization and remote working practices, information assets are no longer confined to internal networks. This shift necessitates a move away from traditional perimeter defenses to ensuring management practices are tailored according to the confidentiality of the information itself. Despite this urgent need, many organizations continue to employ vague information management policies that hinge on individual experience and literacy. Coupled with the rapid proliferation of generative AI usage, the risk of unintended information leaks is increasingly prominent.
By furthering their commitment to innovation in information management, Hitachi Solutions is paving the way for companies to efficiently classify sensitive information within their everyday processes, reducing human error and enhancing organizational security. The company's ongoing efforts stem from its extensive experience in supporting enterprises with information leak prevention and asset management strategies.
Hitachi Solutions is dedicated to achieving digital transformation through collaborative innovation, employing cutting-edge digital technologies to provide diverse solutions. With a strong global presence across the Americas, Southeast Asia, and India, they respond proactively to the challenges faced by various sectors while contributing to a sustainable and secure society.
For more information about Hitachi Solutions and their offerings, visit their website at Hitachi Solutions.
The Need for Improved Information Management
Previously, companies relied on individual judgment to classify documents based on their confidentiality levels, such as "internal use only," "confidential," and "highly confidential." However, this approach often led to inconsistencies and inaccuracies, resulting in sensitive information inadvertently being disclosed to unauthorized parties. Recognizing the need for a more systematic solution, Hitachi Solutions has developed a service that classifies information during document creation by assessing content at both paragraph and overall document levels.
Features of the Service
1. Real-Time Sensitivity Assessment: The AI analyzes document content in real time, providing the creator with insights on the sensitivity classification along with the rationale. This encourages habitual sensitivity setting, ultimately allowing companies to enforce stringent information management practices while reducing operational burdens.
2. Integration with Existing Microsoft 365 Environment: The service seamlessly integrates with existing frameworks like Microsoft Purview, enabling tiered access controls and sharing restrictions based on document sensitivity. This flexibility allows organizations to enhance their security posture progressively without disrupting their established workflows.
3. Audit Trail and Compliance Support: With the technology currently under patent application, the classification is based on organizational standards, preserving an audit trail of sensitivity classifications made by document creators, which is crucial for regulatory compliance and internal audits.
Future Development
The initial phase aims to refine classification accuracy and evaluate user experience in presenting classification results during document creation. Feedback garnered from this phase will be instrumental in shaping the final product, with plans for full release by the end of May 2026. Future enhancements will also include integrations with solutions aimed at preventing data leaks, bolstering capabilities in business data utilization.
Background of the Initiative
With the rise of cloud utilization and remote working practices, information assets are no longer confined to internal networks. This shift necessitates a move away from traditional perimeter defenses to ensuring management practices are tailored according to the confidentiality of the information itself. Despite this urgent need, many organizations continue to employ vague information management policies that hinge on individual experience and literacy. Coupled with the rapid proliferation of generative AI usage, the risk of unintended information leaks is increasingly prominent.
By furthering their commitment to innovation in information management, Hitachi Solutions is paving the way for companies to efficiently classify sensitive information within their everyday processes, reducing human error and enhancing organizational security. The company's ongoing efforts stem from its extensive experience in supporting enterprises with information leak prevention and asset management strategies.
About Hitachi Solutions
Hitachi Solutions is dedicated to achieving digital transformation through collaborative innovation, employing cutting-edge digital technologies to provide diverse solutions. With a strong global presence across the Americas, Southeast Asia, and India, they respond proactively to the challenges faced by various sectors while contributing to a sustainable and secure society.
For more information about Hitachi Solutions and their offerings, visit their website at Hitachi Solutions.
Topics Consumer Technology）
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