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Preparing for Relocation to Vietnam in 2026

As Vietnam emerges as a prominent destination for Japanese businesses, Wakka Inc. has released its 2026 pre-departure checklist aimed at aiding expatriates and companies navigating the complexities of relocating to this vibrant country. The latest statistics show a significant increase in foreign direct investment approvals, reaching 5,458 cases in 2025, marking the fourth consecutive year of growth. However, the landscape in 2026 is characterized by numerous regulatory changes that require careful attention from anyone planning to move.

Pivotal Changes in 2026

In 2026, organizations must contend with substantial modifications to regulations that directly impact the practicalities of expatriate assignments. These changes include:

• - Simplification of the Work Permit (WP) application process under Decree No. 219.
• - The continuation of the 45-day visa exemption.
• - Revisions in taxation and an increase in the minimum wage.

These updates may promise efficiency, yet many businesses express that decision-making has become more complicated, with ample concerns arising among expatriates about oversight or mistakes that could hinder their transition. To mitigate these fears, Wakka Inc. has carefully crafted a checklist comprising six critical areas that need to be addressed pre-departure.

Wakka Inc.'s Pre-Departure Checklist

1. Passport and Visa Preparation
Ensure your passport has a minimum of six months' validity at the time of entry. Japanese citizens can enter without a visa for stays of up to 45 days. Stays exceeding 45 days will require a preliminary approval and subsequent visa applications at the Vietnamese Embassy or Consulate in Japan.

2. Medical Preparations
It is advisable to complete vaccinations in advance, including Tetanus, Hepatitis A and B, Japanese Encephalitis, Rabies, Dengue Fever, and the MR vaccine. Due to potential complications with health insurance coverage for dental care while abroad, it is also recommended to address any dental issues prior to departure.

3. Administrative Tasks in Japan
For long-term assignments, submit a notification of overseas transfer to cease your residency registration. Understand your tax obligations, as you may be exempt from local taxes if you have left Japan for over a year. Don’t forget to cancel or adjust subscriptions for mobile plans and any ongoing contracts.

4. Insurance Coverage
Joining an overseas travel insurance plan that covers visits to foreign clinics is essential, as facilities in Vietnam can be challenging in terms of language and hygiene. Look for cashless payment options provided by international healthcare insurances.

5. Packing for the Transition
Key essentials to bring include common medicines, a high-quality mask for air quality concerns, voltage converters for electronics, and personal care items that may be expensive or hard to find locally. Items like furniture can typically be obtained within major cities like Hanoi or Ho Chi Minh.

6. Communication and Safety Arrangements
Prior to traveling, ensure your mobile connectivity by arranging a local SIM card or confirming international roaming options. Download crucial apps like taxi services and map tools for offline use. Always check travel advisories from the Ministry of Foreign Affairs of Japan and keep your emergency contacts updated with your flight details and whereabouts.

Insights from Wakka Inc.

A representative from Wakka Inc. emphasizes the importance of pausing to review this checklist, which is particularly poignant in 2026 due to the numerous changes that can affect practical operations. This step will not only fortify the preparedness of the expatriate but also provide peace of mind.

Further Reading

For more insights into the process of establishing a business in Vietnam, available grant opportunities, and insights from current expatriates, check out these articles:
1. How to Establish a Company in Vietnam?
2. Grants and Subsidies Available for Expansion in Vietnam
3. Necessary Preparations for Expatriates to Vietnam

About Wakka Inc.

Founded in 2008, Wakka Inc. has been supporting companies in establishing operations in Vietnam since opening its local office in 2012. Their services include advice on setting up businesses and assisting expatriates in their transitions.