#Japan #Tokyo #DocumentManagement #LegalTechVDR #Aiko-Mei

Enhancing Public Sector Management with AI and VDR

LegalTech Corporation, headquartered in Tokyo, has recently unveiled an innovative solution for public organizations, including municipalities and government agencies. This solution combines the Virtual Data Room (VDR) known as "LegalTech VDR" with their proprietary AI technology, "Aiko-Mei," aimed specifically at optimizing document management, regulations, contracts, audit processes, and Business Continuity Planning (BCP).

The Necessity of Efficient Document Management

In the realm of public sector governance, the management of a vast array of documents and strict compliance with laws and regulations are imperative. Entities handling municipal codes, administrative documents, budgets, various contracts, public information requests, and audit activities require robust solutions for effective oversight and transparency. The introduction of this AI-powered VDR will transform how these institutions operate by ensuring centralized document management, streamlining points extraction, maintaining audit trails, and enabling efficient information sharing, particularly in crisis situations.

Key Features of LegalTech VDR with Aiko-Mei

The integration of Aiko-Mei with LegalTech VDR allows for numerous benefits across various operations within public institutions:

1. Public Document and Regulation Management

AI-driven classification and summarization of ordinances, regulations, and notices, along with highlighting amendments.
Facilitates compliance with legal changes and promotes enhanced information sharing and training across departments.

2. Contract and Procurement Oversight

AI reviews contracts related to services, construction, and goods procurement, identifying potential risks.
Enhances compliance and minimizes contractual risks.

3. Budget and Legislative Support

Organizes budget documents, legislative proposals, and meeting minutes allowing full-text searches and summaries.
Streamlines document search and policy analysis, reducing employee workload.

4. Audit and Public Disclosure Management

Manages audit reports and information disclosure requests, utilizing AI for error-checking and auto-saving evidence.
Ensures prompt responses to residents and enhances accountability.

5. Disaster BCP and Risk Management

Centralizes management of BCP manuals, disaster records, and evacuation plans, with AI overseeing progress and sharing updates.
Strengthens decision-making and operational continuity during crises.

Security Features

LegalTech VDR boasts robust security measures such as strict access management, audit logs, full-text search and tagging capabilities, encrypted communications, and multi-factor authentication.

AI Functions of Aiko-Mei

Summarizes and extracts risks from public documents, contracts, and legislative records.
Highlights amendments in ordinances and provides briefings tailored for staff.
Generates explanatory documents and FAQs for public inquiries and legislative responses.
Ensures centralized data management and information sharing during BCP activations.

Future Plans

Looking ahead, LegalTech plans to implement electronic decision-making and integrate administrative DX systems. Additional features include AI assistance for public inquiries, automated document life cycle management, and cross-municipality data sharing during emergencies. These developments aim to further promote public sector digital transformation and enhance transparency.

About LegalTech Corporation

Founded in March 2021, LegalTech Corporation is a leading provider of AI legal tech solutions focused on intellectual property. With a mission to "democratize intellectual property," the company has developed an innovative platform that integrates patent search, IP contracts, M&A support, and litigation assistance. Their flagship products, "MyTokkyo.Ai" and "LegalTech VDR AI," aim to enhance efficiency in intellectual property management and data sharing across firms. The company has experienced rapid growth, backed by the expansion of the IP market, with a steadily increasing customer base. Adopting a SaaS subscription model has helped create a stable revenue base as they prepare for an IPO, aiming for global expansion and further growth.