#Japan #Tokyo #Shadow Desktop #Umios Logistics #Data-less Clients

Umios Logistics Transforms IT Security with Shadow Desktop

In a significant move towards enhancing their IT security and management, Umios Logistics has successfully implemented around 800 data-less computers across 31 locations within a mere three months. This transformation utilizes the innovative technology of Shadow Desktop, introduced by Updata Co., Ltd., a leading software manufacturer based in Tokyo.

The Need for Change

Umios Logistics, actively engaged in the low-temperature logistics sector, previously managed its IT assets through strict policies governing how PCs could be used outside of the office. Employees were required to submit applications when taking computers off-site, but this method was heavily dependent on personnel adherence to the rules. Acknowledging the inherent risk of data remaining on the devices, the company sought a more robust solution that would bypass reliance on user compliance entirely.

This realization led to the exploration of technological interventions that reduce data retention on devices. The turning point came during a trade show in 2023, where representatives were introduced to Shadow Desktop. Intrigued by its capabilities, Umios Logistics began evaluating this alternative approach.

Why Shadow Desktop Over VDI?

While Virtual Desktop Infrastructure (VDI) was also considered as an option, several drawbacks influenced the decision in favor of Shadow Desktop. Concerns over costs, operational burdens, and the necessity for constant network connectivity also raised alarms about potential disruptions due to network outages.

The decision to adopt Shadow Desktop was based on three critical advantages:

1. Utilization of Existing Hardware: The ease of integrating Shadow Desktop into their current PC infrastructure was a key factor. Even older PCs with 8GB of RAM ran smoothly, allowing seamless user experience without the need for significant upgrades.

2. Familiar User Experience: Employees were able to interact with their files and applications just as they had before, which reduced the need for elaborate training. This retention of familiar processes helped assure a smoother transition.

3. Customizable Settings: Shadow Desktop allowed Umios Logistics the flexibility to set controls appropriate to their operational needs, such as the “Write Control” feature, which manages data writes to the local device, and “My Location,” that provides adjustable storage settings.

A Successful Deployment

With the company's leadership emphasizing the importance of an expedited installation process, the rollout of Shadow Desktop took just three months. The initiative was aimed at eliminating local data retention, achieving this not through reliance on users, but via a technical solution that brings about significant improvements.

This also streamlined data transfer operations during computer replacements, reducing the workload on both the IT and operational teams, enhancing overall efficiency.

Future Prospects

Looking ahead, Umios Logistics plans to use operational logs from Shadow Desktop to analyze file interactions, potentially linking with other security software solutions. The goal is to leverage these insights not only for bolstering information security but also for identifying previously undetected operational challenges, such as unusual file activities or impending issues.

About Shadow Desktop

Shadow Desktop is a groundbreaking data-less client that can be easily installed to achieve an entirely data-less PC environment. This domestic software maintains the usual operational feel of PCs (FAT-PCs) while interfacing with cloud storage and internal servers, ensuring data is not retained locally. In the case of loss or theft, remote access can be disabled, achieving a balance between information security and enhanced business productivity.

To learn more about Shadow Desktop, visit here.

About Updata Co., Ltd.

Operating for over 20 years as a domestic software manufacturer, Updata Co., Ltd. continues to uphold high standards for software solutions like Shadow Desktop and the lightweight backup software Air Back. Proudly maintaining a contract renewal rate of about 97%, the company serves various sectors, including government institutions and major corporations, with its innovative development and patented technologies.

Contact Information
Updata Co., Ltd.
Marketing Department
Phone: 03-6853-7800
Email: [email protected]
Updata Website