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Alleviating Administrative Burdens with Tsukunobi Safety Documents

In a bid to ease the administrative load faced by construction companies, NITACO Co., Ltd., headquartered in Tokyo, has launched a new service called "Tsukunobi Safety Documents." This innovative offering is aimed specifically at the construction industry, and it addresses the complex and often cumbersome task of managing safety documentation. Led by a team of professionals with extensive field experience, Tsukunobi Safety Documents covers the entire process of creating, collecting, and organizing essential safety documents such as labor safety papers and construction system ledgers.

Why Is Managing Safety Documents So Challenging?

The construction industry is grappling with a persistent labor shortage, and with new regulations on overtime work coming into effect in April 2024, traditional methods of managing workloads will become increasingly difficult. Although safety documentation is a mandatory requirement across all sites, it often creates additional strain for on-site personnel. Many workers have expressed that they find handling safety documents to be undeniably tedious for several reasons:

1. Repetitive Tasks Across Multiple Sites: Coordinating numerous jobs and subcontractors leads to repetitive documentation tasks that can feel overwhelming. Workers often find themselves returning to the office after a day on the site just to handle safety documents, which often results in late nights.

2. Coordination Woes with Subcontractors: The process of requesting, following up on, and collecting documents from subcontractors adds to the overall administrative burden. A simple reminder via phone or email can sometimes turn into a lengthy and frustrating process.

3. Varied Formats and Requirements: Different subcontractors and projects come with their unique formats and rules, leading to the need for on-the-spot recall of information and processes, which can be tiresome and time-consuming.

4. Constant Pressure to Avoid Mistakes: The fear of omissions or errors keeps the pressure on workers, preoccupying their minds with safety documentation even during on-site hours.

While each of these tasks alone may not be difficult, the cumulative effect of managing numerous sites, various contractors, and different rules can quickly drain both time and mental energy, resulting in a consistent feeling of being overwhelmed by safety documentation.

How to Graduate from Tedious Safety Documentation

To tackle the challenge of safety documentation effectively, the key is to shift from depending on individual effort to establishing a systematic approach. This involves rethinking the way tasks are performed within the organization:

• - Segregation of Duties: Separate in-house responsibilities from those that can be outsourced.
• - Outsource Routine Tasks: Engage external partners familiar with construction processes to handle repetitive tasks.
• - Create Standardized Procedures: Establish a unified system for handling documentation across all sites, ensuring consistency and predictability in processes.

NITACO aims to address the administrative challenges faced by construction companies through its Tsukunobi series, focusing specifically on safety documents and green file management. By offloading tasks such as document creation, collection, organization, and verification to dedicated professionals, the service helps to reduce the administrative burden while simultaneously enhancing safety management at construction sites.

Why Outsource Safety Documentation?

The features of Tsukunobi Safety Documents help streamline the management of safety documentation:

1. Experienced Staff: The service is run by individuals with extensive experience in safety documentation and project management within the construction industry, ensuring that the content is practical and relevant.
2. End-to-End Management: From document creation to follow-ups with subcontractors, the service handles all aspects of safety document management. This allows on-site personnel to concentrate their efforts where it matters most.
3. Adaptability to Different Formats: Tsukunobi collaborates with clients to ensure that documents are created in accordance with established company formats and guidelines.
4. Flexible Engagement Options: Companies can opt to outsource specific tasks or processes, allowing for a tailored service that meets their unique needs and operational flow.

Anticipated Benefits of Implementing Tsukunobi Safety Documents

• - Substantial Reduction in Administrative Hours: By transferring safety documentation tasks to external experts, project teams can focus more on core duties related to safety management on-site.
• - Decreased Risk of Errors and Omissions: The comprehensive nature of NITACO’s service minimizes potential risks associated with missing information and late submissions.
• - Reduced Overtime and Lower Turnover Risk: Offloading the labor of paperwork will help to alleviate the long hours traditionally associated with safety documentation, consequently lowering staff turnover rates.
• - Standardized Procedures and Visibility: Collaborating with seasoned professionals helps to standardize internal procedures, creating a straightforward approach that anyone can understand and implement.

Who Can Benefit from Tsukunobi Safety Documents?

Tsukunobi is well-suited for companies that face challenges such as:

• - Regularly working overtime to meet documentation demands.
• - Struggling with varied formats for documentation across different projects.
• - Being overwhelmed by the sheer number of subcontractors requiring documentation submission.

Getting Started with Tsukunobi Safety Documents

For companies curious about how this service can alleviate their burdens, reaching out for an initial consultation is the best first step. NITACO is committed to optimizing workflow within the construction industry and is ready to support your team's journey toward reduced documentation burden, increased efficiency, and enhanced on-site safety practices.