Mitsuboshi Belt Implements Web Invitation System for Global Events

Mitsuboshi Belt's Efficient Use of Web Invitation Service

Introduction to Yobunara Implementation

Mitsuboshi Belt Corporation has announced a significant enhancement in its event management processes through the introduction of the web invitation service, Yobunara, provided by Kokochie Inc. This innovative shift aims to streamline the invitation process for overseas guests at their events.

Challenges Before Yobunara's Integration

Mitsuboshi Belt hosts events every four years to welcome key clients from around the world. The invitation process previously relied on traditional printed invites, which presented the company with several challenges:

1. Multilingual Invitations for International Guests

To accommodate overseas clients, Mitsuboshi created invitation letters in Japanese, English, and Chinese. However, coordinating with multiple global offices to prepare, check, and submit texts in various languages was a time-consuming and labor-intensive process. Once finalized, making any changes to printed invites became particularly challenging, requiring them to issue separate pamphlets or have staff reach out to guests individually for additional information.

2. Congestion at Registration

Using paper invitations, the check-in process was fully manual. Staff had to verify each guest’s name, leading to the necessity of having separate language support at the entrance. Consequently, peak times saw significant delays, leaving guests waiting.

3. Labor and Costs

The traditional invitation method involved tedious tasks such as creating attendee lists, printing invites, stuffing envelopes, and mailing them out, demanding approximately five staff members' worth of effort for each event. This process, compounded by printing and shipping costs, imposed a significant financial burden on the organization. Efficiency improvements and cost reductions had become a pressing need.

The Decision to Adopt Yobunara

In light of these challenges, Mitsuboshi Belt Corporation explored web invitation services. Key factors influencing their choice included Yobunara's QR check-in feature and its capability to provide English-language invitations for international guests. This all-in-one solution offered essential functionalities, allowing Mitsuboshi to optimize the entire invitation process significantly.

Results After Yobunara's Deployment

Following the implementation of Yobunara, Mitsuboshi Belt successfully transitioned its invitation tasks to a digital format, effectively addressing the aforementioned challenges.

1. Enhanced Efficiency with Multilingual Support

Yobunara’s dual-language feature (Japanese and English) and its unique link-sharing system eliminated the previously cumbersome task of printing and mailing invitations for each country. The burden on staff was significantly alleviated, and essential event details could now be incorporated directly into the invitation, allowing for quick adjustments as needed.

2. Streamlined Check-In Process

The introduction of QR code check-ins dramatically improved the efficiency of guest registration on event days. The manual verification of guest names from a paper list was no longer necessary, significantly reducing the strain on staff and wait times for attendees. This reallocation of human resources enabled the team to focus on other critical event operations.

3. Simultaneous Reduction of Labor and Costs

Previously, the production of about 300 paper invitations involved design fees and shipping costs, leading to substantial expenses. Yobunara’s introduction eliminated the need for printing, stuffing, and shipping invites, achieving significant cost savings. Additionally, the time required for the invitation process was reduced by approximately ten hours per event, easing the workload on staff members.

Mitsuboshi Belt’s adoption of Yobunara has transformed its complex international event invitation tasks into a streamlined digital process, enabling significant reductions in both labor and costs while enhancing global responsiveness.

Conclusion: Ongoing Contributions of Yobunara

As Yobunara continues to adapt to the busy business landscape, it remains committed to improving operational efficiency and enhancing the value of corporate events.

About Yobunara

Yobunara digitalizes traditional paper invitations, streamlining the guest invitation process through an online service. This eliminates the need for any physical invitations while allowing organizers to execute every step of the invite process through an intuitive online platform, significantly reducing time, cost, and effort, and promoting a more environmentally friendly approach to event management. From personal gatherings to corporate receptions, Yobunara caters to a wide array of needs.