Invox Expands Electronic Document Management with Enhanced Workflow Features

Invox Inc., based in Shinjuku, Tokyo, has introduced some exciting updates to its electronic bookkeeping system, known as Invox Electronic Document Management. The latest enhancement focuses on expanding its workflow features, allowing businesses to manage various applications without the need for physical document storage. This shift not only aligns with compliance requirements set by electronic document preservation laws but also streamlines various internal approval processes.

Background of the Functionality Enhancement

With the enactment of the revised Electronic Document Preservation Law in January 2022, businesses are now mandated to maintain electronic transaction data. Starting from January 2024, this requirement will become indispensable for all organizations. As things stand in 2025, the focus has shifted from merely adhering to legal obligations to leveraging electronic data for approval processes and overall business management. Companies are increasingly interested in improving efficiency across various operations.

To cater to these emerging needs, Invox has enabled a new feature allowing workflow applications without the need for document storage. This user-friendly feature can be accessed at no additional cost, meaning there will be no hikes in monthly basic fees or additional charges incurred by using this functionality.

Who Can Benefit from This Update?

Businesses with specific requirements will find this update particularly valuable:

- Companies that currently manage document storage and workflows separately and seek a more integrated and flexible management system.
- Organizations that evaluated workflow-only systems but found them cost-prohibitive and opted against implementation.
- Those currently using electronic bookkeeping services that have raised fees upon contract renewal and are seeking alternative solutions.

Summary of the New Feature

This newly introduced capability allows businesses to utilize the system solely for workflow applications, without needing to store document data such as PDFs. Initially, Invox's electronic bookkeeping services required document storage per the law's guidelines; however, with this new enhancement, flexible management of application and approval processes is now possible without retaining physical documents.

For more detailed operation and feature descriptions, you can refer to the help page linked here.

Commitments for the Future

The Invox series is committed to continuously developing features that enhance work efficiency for its users. This commitment is part of a broader mission to create more productive environments conducive to success.

About Invox Electronic Document Management

Invox Electronic Document Management is tailored to meet the requirements for electronic transaction preservation and scanner-based storage, facilitating the automatic data conversion of essential national taxation documents, like invoices and delivery slips. AI OCR technology, alongside operator support, allows for automatic data capture of transaction dates, amounts, and counterparties, all while maintaining records for revision histories and application approvals.

About Invox Inc.

Our Vision

At Invox, we strive for a future where children can thrive and experience a bright tomorrow through our business practices.

Our Mission

We aim to increase valuable time and cultivate a prosperous society by offering affordable solutions that boost productivity and contribute to a better future.

Environmental Commitment

Invox is dedicated to reducing environmental burdens and advocating for sustainability through solutions that promote carbon-neutral operations.

Social Responsibility

Through our commitment, we donate one yen for each document processed to nonprofit organizations addressing children's issues, striving to create a society where children enjoy the support they need for safe living conditions, nutritious meals, educational opportunities, and comprehensive assistance.

Company Overview

- Company Name: Invox Inc.
- Established: February 1, 2019
- Headquarters: 49F +OURS, Shinjuku Center Building, 1-25-1 Nishi Shinjuku, Tokyo
- Invox Scan Center: 6F Sakurai-Daiichi Joint Building, 11-17 Konyamachi, Aoi-ku, Shizuoka City
- CEO: Akira Yokoi
- Capital: 100 million yen as of November 2021
- Employee Count: 70 (as of December 2024)
- Website: www.invox.co.jp
- Certifications: Electronic Payment Agency License No. 79 (Kanto Finance Bureau), Member of the Electronic Invoice Promotion Council, ISMS (ISO 27001) Certified, JIIMA Certification under the revised law.