#United States #New York #ARTDAI #Collection Management #CDMS

ARTDAI Sets New Standard in Collection Management for Family Offices

In a groundbreaking development for art collectors, ARTDAI has launched its innovative Collection Data Management System (CDMS), tailored specifically for family offices, private collectors, and collection managers. This powerful platform effectively addresses the prevalent issue of fragmented collection documentation, enabling users to consolidate multiple file types that may be scattered across various digital formats and physical archives. The result is an efficient solution for managing decades’ worth of asset acquisitions spread across numerous properties.

The Power of Automation

ARTDAI's CDMS is designed to automatically import collection records from various formats, which can include appraisals, insurance schedules, purchase invoices, Excel files, scanned documents, and even photographs. Thanks to advanced AI technology, the system is capable of identifying objects, organizing data, flagging duplicates, and constructing a comprehensive, searchable database without the need for tedious manual data entry. Every transaction—be it a purchase, updated appraisal, restoration work, or a loan to museums—can now be tracked effortlessly in a single interface, providing clients with complete audit trails.

Alican Arcasoy, Co-CEO and CFO of ARTDAI, expressed the need for such a solution: “When family offices need documentation for estate attorneys, insurance updates, or tax planning, they shouldn’t be rummaging through file drawers or contacting several advisors. These assets carry immense value, yet documentation often remains in a fragmented state. Our infrastructure is built to completely eliminate that friction.”

Instant Access to Professional Documentation

With the implementation of the CDMS, family offices can generate vital documents such as carrier-ready insurance schedules, estate planning reports, cost basis documentation, and portfolio analysis reports on demand. This means no more lengthy delays when families need visibility into high-value artworks or when preparing for multi-generational transitions. All information is centralized in one searchable system that mitigates uncertainty regarding asset locations and documentation status.

The platform also facilitates immediate responses to inquiries, ensuring that families can provide the required information same-day, rather than spending weeks reconstructing their records.

Market Intelligence at Your Fingertips

Moreover, ARTDAI's CDMS comes equipped with integrations from a proprietary database containing over 30 million auction records, offering real-time market insights. Four specific valuation models keep track of how auction trends influence individual artworks and the overall collection. This allows family offices to access real-time analytics on over a million artists, monitor price trends, and receive alerts about potential insurance adjustments or strategic opportunities.

Security Meets Convenience

Developed with institutional-grade security in mind, the CDMS utilizes enterprise principles established through ARTDAI’s collaborations with significant insurance carriers and financial institutions. Each client is provided with a dedicated ISO-27001 certified AWS environment ensuring complete data sovereignty—private collection information remains confidential and undisclosed to service providers or other users. Enhanced security measures such as role-based access controls and API integrations allow seamless connection to wealth management platforms while maintaining the highest security standards.

John Forlines III, Executive Chairman of ARTDAI, noted the technological advancements available to families: “Having honed our data infrastructure for enterprise clients, we are now bringing that capability to family offices. This is the same technology managing billions in art assets for major insurers and lenders, now accessible to the families that own these collections.”

Special Pricing for Partners

To further support families, ARTDAI offers preferential pricing for family offices that are clients of existing enterprise partners involved in insurance, banking, lending, legal, and tax services. This collaboration ensures that those involved can confirm if they’re eligible for the preferred partner pricing.

Since its establishment in 2017, ARTDAI has been at the forefront of providing users with essential market data and workflow tools, catering to advisors, collectors, institutions, and marketplaces. With offices in Newmarket and New York City, the company aims to combine up-to-date market information with advanced analytics to deliver best-in-class research and insights for the art market.

This new service marks a significant step forward in how family offices can manage and protect their invaluable collections, further establishing ARTDAI as a leader in art market analytics.