Exploring the Use of AI in Document Management for Local Governments: Insights From a Research Presentation

Overview of the Research Presentation

On August 5, 2026, the General Incorporated Association for Local Government DX Promotion will host an online seminar titled "Research Presentation on Document and Data Management and the Use of Generative AI in Local Governments". This event will present the findings from a nationwide survey regarding the current state of document and data management within local governments and how generative AI can enhance these processes.

Key Program Details

The seminar will take place from 10:00 to 11:00 AM (JST) via Zoom, and prior registration is required. With a limit of 100 attendees, registration will close once this number is reached. Here’s a glimpse of what to expect:

10:00 - 10:20 AM: Research Report

The first segment will be a detailed report by the Secretariat of the General Incorporated Association for Local Government DX Promotion, based on responses collected from various local governments. The report will address the realities of document and data management, the challenges faced during staff transitions, the issues surrounding confidential documents and internal rules related to generative AI usage, and insights into building a sustainable organization that can handle transitions effectively.

10:20 - 10:55 AM: Special Lecture

Following the research report, a special lecture titled "If Humans Can't Do It, Let AI Handle It" will be delivered by Hiroyuki Kawaguchi, the Representative Partner of Kawaguchi Hiroyuki LLC. This presentation will uncover the current structure of internal file servers that hinders the effective use of generative AI and will discuss a new approach using AI agents for automatic file organization and indexing, drawing from practical knowledge in local government DX (Digital Transformation).

10:55 - 11:00 AM: Q&A Session

Participants will have an opportunity to engage in a question-and-answer session with the speakers, providing a valuable chance for discussion.

Background of the Special Lecture

Hiroyuki Kawaguchi is not only an expert in engineering but also serves as a certified information systems auditor and a regional digital transformation advisor for the Ministry of Internal Affairs and Communications. With experience in various capacities within local government and the Ministry of Economy, Trade, and Industry, Kawaguchi's insights into the challenges and solutions concerning document management are invaluable.

Related Publication

This research presentation complements the recent publication of the Local Government DX Guide's special issue titled "The Reality of File Management", released in June 2026, which delves into how organizations can maintain continuity in knowledge through effective file server management. The publication features interviews with industry experts, including Hiroyuki Kawaguchi, focusing on strategies for creating a knowledge-retained organization.

About the General Incorporated Association for Local Government DX Promotion

Established in 2023, the General Incorporated Association for Local Government DX Promotion is dedicated to supporting local governments in their digital transformation initiatives by facilitating collaboration with private enterprises. The association acts as a hub for information exchange, organizes seminars across the country, and publishes relevant resources.

Conclusion

This online seminar serves as a significant opportunity for local government staff and GDX members to gain insights into the effective management of documents and data through AI, exploring practical ways to improve workflows and retention of critical information within local government settings. Don't miss the chance to register and participate in this enlightening event.