Keio Automotive Introduces Money Forward Cloud Expense System for Efficiency Boost

Keio Automotive's Transformation Through Technology

In a significant move towards operational efficiency, Keio Automotive Co., Ltd., known for its reliable taxi and bus services along the Keio Line, has officially integrated the Money Forward Cloud Expense system into its workflow. This decision comes as part of their efforts to improve financial processes at their headquarters and various operational branches, including maintenance depots.

Background of the Implementation

The need for an upgraded system arose from the growing complexities in handling expense settlements at various locations, such as headquarters, sales offices, and service centers. While each site was conducting monthly expense management, the lack of dedicated accounting personnel at all locations resulted in a considerable workload for staff members. Moreover, legislative requirements like the Electronic Book Preservation Law and the push for paperless operations prompted a reevaluation of their existing processes.

Recognizing the potential for improvement, Keio Accounting, which has already been successfully using the Money Forward Cloud Expense system, recommended its adoption to Keio Automotive based on the efficiency gains they experienced. The decision was influenced by previous successes within group companies and factors like cost, user-friendly interface, and operational usability.

Quotes from Key Stakeholders

Hiroyuki Nango, Executive Officer and Head of Management Headquarter at Keio Automotive, shared insights into their ongoing commitment to customer trust and service excellence. "With approximately 15 operating points, including service and maintenance branches, our monthly expense management processes faced numerous challenges, particularly at sites where accounting staff were not available. Issues like incorrect entries and operational mistakes led to frequent corrections directed from our headquarters, amplifying the need for enhanced efficiency."

Nango highlighted that the Money Forward Cloud Expense system features an intuitive user interface, allowing smooth expense management even for those lacking financial background. He expressed anticipation for advancements in the service to balance usability and cost-effectiveness further.

On the other hand, Takayuki Ohashi, Manager of the 3rd Accounting Division at Keio Accounting, reiterated their dedication to expediting accurate financial closures for over 40 group companies, including Keio Electric Railway. "Being able to operate without dedicated personnel at every site while eliminating human error and inefficiencies was vital in our recommendations," he explained. The transition from paper-based processes to a systemized approach not only addresses efficiency but contributes to the broader goal of fostering a paperless environment. Continuous development and functional upgrades are expected to ensure they can efficiently manage expense settlements moving forward.

About the Money Forward Cloud Expense System

The Money Forward Cloud Expense system is recognized for its adaptability among growing and transforming enterprises. Features like automatic reading of card statements and transportation IC cards reduce manual input, thus increasing operational efficiency. Users can manage expense registrations, applications, and approvals seamlessly via smartphones, enhancing convenience.

- Learn more: Money Forward Cloud Expense

Company Profiles

Keio Automotive Co., Ltd.

- Location: 2-37-3 Sekido, Tama City, Tokyo
- Founded: February 21, 1949
- Business: Passenger transport services (taxis, hire vehicles, special contracted buses), automotive maintenance, and sales
- Website: Keio Taxi