#Japan #Tokyo #ISMS #SecureNavi #Space Market

Transforming ISMS into a Living System with SecureNavi

In 2019, Space Market, a leading marketplace for renting various spaces, achieved ISMS certification, acknowledging its commitment to information security management. However, as the digital landscape evolves, mere certification is no longer sufficient. In 2024, Space Market responded to the challenges of operational inefficiencies and a lack of comprehensive information management by implementing SecureNavi. This innovative tool has led to significant improvements in the ISMS operation.

Key Challenges Faced

Space Market faced two primary challenges prior to the adoption of SecureNavi.
1. Person Dependence and Inefficiency: The staff responsible for ISMS often changed annually, sometimes with no direct handover from predecessors due to sudden departures. This resulted in a lack of organized documentation and made it difficult for new employees to grasp their roles. Consequently, the time required for onboarding became overwhelmingly expensive, further indicating inefficiencies.
2. Superficial Engagement with ISMS: There was a risk of the ISMS being treated as merely a certification goal, lacking integration into daily operations. Managers who were not regularly engaged with ISMS were often passive, completing tasks only when prompted due to the certification process. This diluted the overall sense of responsibility towards ISMS across the company.

Advantages of SecureNavi Implementation

After utilizing SecureNavi for nine months, Space Market realized several benefits:

1. Systematic Operations and Elimination of Person Dependence: Transitioning from manual tools like Excel and Word to SecureNavi allowed for a streamlined process where updating a single piece of information automatically ensured consistency across related documents. Most importantly, the elimination of person dependence meant seamless transitions when personnel changed roles, freeing the organization from reliance on individual expertise.

2. Establishing a Common Language: SecureNavi also facilitated the creation of an Information Security Committee. It acted as a unifying framework that allowed team members unfamiliar with ISMS concepts to engage in pertinent discussions, including risk evaluations and asset inventories, in a structured manner. This enhanced not only participation but also made committee activities more robust.

3. Fantastic Efficiency Improvement and Time Savings: SecureNavi's automated risk suggestion feature significantly lightened the load of identifying risks from scratch, immensely reducing the burden on the team. The improved visibility of tasks and responsibilities led to a dramatic threefold reduction in preparation time before audits.

Smooth Transition to SecureNavi

The migration of data from the previous system to SecureNavi was completed within a week's concentrated effort, ensuring an efficient and smooth transition to the new operational framework.

About Space Market

Space Market operates with the vision of "creating challenges and making the world more interesting." It offers innovative solutions for space rental, functioning as a marketplace for renting various locations by the hour. Its other offerings include the Spacepad system for managing public facility reservations.

About SecureNavi

SecureNavi is a cloud service designed to streamline ISMS and P-Mark initiatives and improve organizational information security levels. By reducing the dependency on traditional manual processes, SecureNavi enables companies to maintain their certifications efficiently while enhancing productivity and building a robust security system that adapts to their unique needs.

For more information on SecureNavi, please visit SecureNavi Service Details.

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Conclusion

The transformative power of SecureNavi exemplifies how organizations can move from a static ISMS compliance model to a dynamic, engaging information security management approach. With these advancements, Space Market not only meets the requisite standards but fosters a culture of security awareness across all levels of the company.