#Japan #Chuo #Vacan #Disaster Fair #Hodatsushimizu

VACAN's Groundbreaking Demonstration at the Hodatsushimizu Disaster Preparedness Fair

VACAN, a tech company headquartered in Chuo, Tokyo, is set to showcase its innovative disaster management solutions at the Hodatsushimizu Disaster Preparedness Fair in Ishikawa Prefecture, specifically in the Hakui District. The event will feature a digital check-in experience designed to streamline the process of managing evacuees during emergencies, reinforcing VACAN's mission: "Connecting people and spaces gently through technology."

Purpose and Context

With the increasing frequency of natural disasters in recent years, the need for effective evacuation measures has never been more critical. VACAN has previously collaborated with over 200 municipalities, developing an online evacuation map that provides real-time congestion information and a management system for shelters. This upcoming event serves the dual purpose of illustrating the convenience of their evacuee management system while allowing residents to interact with this digital check-in process.

Event Overview

• - Event Name: Hodatsushimizu Disaster Preparedness Fair - Digital Check-in Experience
• - Date and Time: September 27, 2026, from 10:00 AM to 3:00 PM
• - Location: Hodatsushimizu General Sports Center
• - Participants: Local residents only

Experience Details

Attendees will have the opportunity to experience various paths for check-in at the shelter:

• - Public ID Check-in: Using a card reader, residents can present their My Number Card, driver's license, or residence card for an expedited process.
• - Messaging App Check-in: By installing the specified messaging application in advance and registering necessary information, users can scan a QR code on-site to check in.
• - Web Form Check-in: No prior app registration is required for this option; individuals can input their details on a web form accessed via a QR code at the shelter.
• - Paper Card Check-in: For those less comfortable with digital tools, traditional paper cards will still be available for registration, with OCR technology employed to streamline data entry for staff.

Overview of the Evacuee Management System

The evacuee management system VACAN utilizes integrates multiple services into a unified platform. Its web services, "VACAN Maps" and "VACAN Console," allow shelter managers to view real-time information about occupancy and congestion levels at the shelters. This functionality facilitates immediate and accurate oversight without necessitating additional manual efforts, enabling personnel and emergency response teams to stay informed and allowing residents to choose appropriate evacuation destinations effectively.

Future Outlook

Beyond what is being presented at the event, VACAN aims to advance the management of evacuee traffic by developing systems that assess and manage the required supplies, as well as integrating evacuee data with external systems. Plans also include expanding features or services related to public facility reservations and sharing local event information. Their commitment to supporting safe and smooth evacuations through technological solutions will bolster collaboration with more municipalities in the future.

About VACAN

• - Company Name: VACAN Inc.
• - CEO: Tsuyoshi Kawano
• - Address: 2-8-4 Nakarin Auto Building 3F, Shinkawa, Chuo-ku, Tokyo 104-0033
• - Established: June 2016
• - Website: VACAN

Recognized as a J-Startup company by the Ministry of Economy, Trade and Industry, VACAN's mission revolves around enhancing the integration of technology and community living, focusing on crowd management, area management, and a new media initiative focused on restrooms. Their contributions aim to modernize and enhance experiences within urban environments.