#Japan #Osaka #SharePoint #AIR #365 Alert

Air Technologies Expands 365 Alert with New Features

Air Technologies, a leading IT solutions provider based in Suita City, Osaka, has announced the release of a new version of its cloud-based email misdelivery prevention service, 365 Alert. This updated version strengthens its functionality with support for SharePoint link sharing and introduces multiple new features aimed at preventing accidental email misdelivery.

Adapting to Evolving File Sharing Environments

In recent years, the way companies share files has shifted significantly, moving away from traditional email attachments toward cloud storage solutions. As businesses increasingly embrace the movement away from the PPAP (Password-protected Attachment Plus) method, the use of link sharing has become prevalent. With the widespread adoption of Microsoft 365, many organizations are now using SharePoint as their primary storage solution, requiring greater emphasis on centralized file management and access control. Nevertheless, email remains a primary communication channel with external parties, showing that incidents of information leaks due to accidental email misdelivery have not diminished.

In response to this evolving landscape, the new version of 365 Alert enhances its collaboration with Microsoft products, integrating reliable features like the delayed sending function that has been well-regarded for many years. These updates aim to support safer and more efficient email operations for businesses.

Key Features in the New Version

1. SharePoint Link Sharing Support

The new version of 365 Alert allows users to utilize SharePoint as a destination for linked file sharing. This ensures that administrators can enforce a standardized method for file sharing, eliminating user discretion in selecting sharing methods. Additionally, as SharePoint’s access permissions are automatically applied, organizations can maintain a secure and governed file-sharing environment.

2. Delayed Sending Feature

To reduce the possibility of accidental email misdelivery, the new version incorporates a delayed sending feature. Emails will now be held for a designated period before being sent, allowing users a brief window to review their messages. This function acts as a checkpoint to catch any errors just after clicking send, thus working to eliminate those pesky “accidental sends.” The addition of this feature, combined with a pop-up notification system, offers a two-layer approach to tackle both immediate post-send anxiety and pre-send mistakes.

3. Conference Invitation Email Misdelivery Prevention

When sending calendar event emails via Outlook, users are now provided with an alert screen before sending invitations. This feature helps to prevent the accidental addition of wrong participants or the inclusion of unintended information in the invitation emails. This is particularly valuable for sending invitations to large groups, allowing for an additional verification step before the emails are dispatched.

Further enhancing usability and security, new features such as company name display on the sending alert screen and a bulk check for recipients have been introduced, allowing organizations to maintain high safety standards without increasing administrative burdens. These innovative functionalities are available for users of the 365 Alert Outlook Add-in.

About 365 Alert

365 Alert is a cloud-based service designed to prevent email misdelivery for Microsoft 365 users. It is compatible across different platforms, including the latest Outlook, Outlook on the web, and mobile devices, allowing for seamless confirmation checks even through Microsoft Teams, regardless of work location. Key features include holding messages before sending, pop-up alerts, BCC bulk transformation, CC to managers, third-party approval, link sharing for attachments via Box, and ZIP encryption—which collectively provide a robust solution against information leaks, misdelivery issues, and cyber threats.

Additional details about 365 Alert can be found on the service introduction page.

Company Overview

Air Technologies prides itself on providing “the most necessary solutions at any given time.” Its offerings include a range of services from email archiving and auditing solutions like WISE Audit, to email misdelivery prevention products like WISE Alert and email security services for Microsoft 365. The company also addresses wide-ranging solutions in areas such as printing management, big data analytics, and cloud encryption.

For further information on Air Technologies, visit their official website at air.co.jp.

Please note: 365 Alert, WISE Alert, and WISE Cloud are registered trademarks of Air Technologies. WISE Audit is a registered trademark of Hitachi Systems Engineering Services and Air Technologies.