#Japan #Niigata #OM Network #R-Shift #XDB

Introduction

In a groundbreaking move aimed at boosting organizational productivity and efficiency, OM Network Inc. has announced the implementation of a proprietary internal management system called "XDB." This system is set to begin a full-scale trial on June 1, 2026, following years of meticulous planning that started in the winter of 2025. The introduction of XDB not only encompasses a management feature focused on developers' workload but also paves the way for potential external sales in the future.

The Need for Standardization

Historically, OM Network faced significant challenges in workload management due to varying methods across different departments and the reliance on individual discretion for data entry. This absence of a unified format hampered the ability to accurately track and analyze how much time was spent on various tasks across the company or specific projects. It became imperative to create an environment where all employees could record their performance seamlessly.

Prioritizing the reduction of burdens on the ground staff while advancing the visualization of managerial data quickly became a fundamental goal for OM Network. As a result, the company kicked off the XDB initiative to address these pressing issues. However, they encountered substantial obstacles that needed to be overcome.

Key Challenges and Solutions Presented by XDB

1. The Pressure of Manual Input

Traditionally, employees were required to detail their daily activities through manual input, which led to inconsistencies in terminology and granularity of entries. This chaos made it nearly impossible to deduce accurate data regarding time allocation for various tasks across the organization.

2. Time Consumed on Data Entry

The process of manually recalling daily accomplishments and entering them was time-consuming. On average, employees spent approximately 1 to 1.5 hours each month solely on inputting their performance data, adding unnecessary pressure on staff and detracting from their primary responsibilities.

3. Instantaneous Insights for Managers

Previously, managers invested significant time in Excel calculating workloads. With XDB, merely pressing a single "aggregate" button will allow for rapid automatic aggregation of data, reassuring management of their team’s performance.

Leveraging Experience from the Planning Phase

The smooth transition to a unified performance management system was heavily influenced by the preparatory work initiated in winter 2025. OM Network made comprehensive efforts to understand what bottlenecked data input among its employees, meticulously addressing UI/UX concerns to ensure that data entry would be as hassle-free as possible.

This attention to detail enabled the organization to deploy the system effectively while minimizing stress for workers, proving their ability to manage high stakes with agility.

Testimonials from Employees

Feedback from staff highlights the challenges they faced in their previous manual inputting system. Inputting "what I did today" each day left them feeling overwhelmed and burdened. The new system alleviates this stress by pre-setting job items, allowing staff to focus on merely entering numerical values without the mental load of recalling activities.

Future Outlook: Increased Operational Automation

With the introduction of XDB, OM Network plans to expand its scope beyond direct project hours. This includes visualizing the time spent on indirect tasks such as meetings, administrative duties, recruitment interviews, and internal events. There is also great interest in recording how long proposed tasks in the R-Shift scheduling system actually take, a feature that was not previously implemented due to input concerns. This trial will set the stage for broader functionality in future iterations of R-Shift.

Company Overview

Company Name: OM Network Inc.
Location: Niigata, Niigata Prefecture, Japan
CEO: Shinya Yamagishi
Business Scope: Development of management systems including R-Shift.
Website: OM Network Official Site

Conclusion

The upcoming XDB system represents a significant leap forward for OM Network, as it addresses long-standing issues and seeks to enhance overall operational efficacy. This initiative redefines how tasks are recorded and analyzed within the organization, contributing to a more streamlined and productive workplace.