#Japan #Okayama #HELP YOU #Knit Inc. #Unisel Logi

Streamlining Accounting with HELP YOU: A Case Study of Unisel Logi

In today's fast-paced business environment, the need for efficient and transparent accounting processes is paramount. This is especially true for Unisel Logi, a leading logistics and construction firm based in Okayama, Japan. The company has recently undergone a significant transformation in its accounting operations, spearheaded by the online outsourcing service HELP YOU, provided by Knit Inc.

Knit Inc., established in 2015, provides various outsourcing solutions and boasts a diverse team of over 600 professionals working remotely from around the globe, including Japan’s major cities and 35 other countries. Their latest collaboration with Unisel Logi is a testament to their commitment to enhancing business operations through digital transformation (DX).

The Challenge Facing Unisel Logi

Unisel Logi has been proactive in pushing for DX across its operations. However, the company faced several challenges within its accounting department:

1. The Need for Faster Month-End Closures: Unisel Logi aspired to process its monthly closes quicker to enable timely decision-making.
2. Preventing Individual Dependence in Accounting: As the workload increased, it became essential to create a stable backup system that could function independently of individual team members.
3. Transforming Paper-Based Processes: The company was eager to shift from traditional paper-based operations to a fully digital framework, ensuring all accounting information was easily accessible and visually formatted for management's use.

These points prompted Unisel Logi to seek outsourcing solutions. Guided by its trusted advisor, Furuta Accounting Office, the firm decided to implement HELP YOU’s premium accounting support service.

Customized Support from HELP YOU

HELP YOU offers flexible modes of support, ranging from dedicated teams of experienced assistants to collaborative arrangements involving accounting consultants. Their comprehensive services for Unisel Logi included:

• - Development and enhancement of accounting operations
• - Implementation support for the cloud-based accounting tool, Bakuraku
• - Transitioning paper documents to digital formats through the BPO center
• - Entry and classification of accounting data
• - Management of cash inflows and outflows
• - Payroll processing and other HR tasks
• - Coordination with accounting firms for continuous support

During the initial phase, HELP YOU’s consultants worked closely with Unisel Logi to smoothly transition to this new framework. As the process stabilized, dedicated assistants took over the day-to-day operations, significantly improving efficiency.

Tangible Results Achieved

The partnership between HELP YOU and Unisel Logi has yielded impressive results:
1. Faster Month-End Closures: Monthly closes are now achieved an average of five days earlier than before. This accelerated timeline allows Unisel Logi’s executives to make swift, informed decisions based on the latest financial data.
2. Seamless Transition to Digital Operations: By leveraging HELP YOU’s BPO services for scanning paper invoices, Unisel Logi maintained uninterrupted operations while fully transitioning to digital processes with Bakuraku. This conversion not only streamlined daily workflow but also enabled the company to adapt to complex accounting rules efficiently.
3. Enhanced Data Utilization: The accounting structure now supports easy access to important data for analysis and future management decisions. HELP YOU goes beyond simple task delegation, providing tailored advice that strengthens Unisel Logi’s groundwork for future data analytics.

Client Feedback from Unisel Logi

In a recent interview, Unisel Logi’s leaders expressed their satisfaction with the results:

“We aimed to prevent individual dependence in our accounting function and to develop a system that would support our management decisions effectively. The recommendation from Furuta Accounting Office for HELP YOU made a significant impact on our choice. We were impressed not just by their immediate operational assistance but also by their long-term vision for our accounting framework.”

Post-implementation, Unisel Logi has realized that they can now access critical numerical information promptly, aiding their strategic growth. With plans to further enhance their data utilization capabilities, they are confident in their trajectory toward sustained business growth.

For more insights, read the complete interview here: View Interview.

Conclusion

The collaboration between HELP YOU and Unisel Logi exemplifies how efficient outsourcing and digital transformation can lead to remarkable improvements in business processes. By adopting HELP YOU’s services, Unisel Logi has not only streamlined its accounting functions but has also laid the groundwork for future digital initiatives, ensuring resilience and efficiency in its operations.