#Japan #Kobe #GrpMail #WebFile #Chiba Shinkin Bank

Chiba Shinkin Bank to Enhance Operations with New Digital Services

In a significant move towards enhancing operational efficiency and security, Chiba Shinkin Bank, located in Chiba City, has announced the adoption of two innovative services: the email management system "GrpMail" and the file transmission and sharing service "WebFile." Championing these advanced solutions is Key Point Co., Ltd., a subsidiary of Cocopeli Inc., based in Chiyoda, Tokyo, which is set to roll out these services starting July 2026.

Proven Solutions for Safe Communication

Both GrpMail and WebFile have been implemented in over 2,000 organizations over the past 20 years, establishing a strong track record for facilitating secure and smooth information sharing across enterprises. This new collaboration aims to significantly reduce the risks associated with email transmission errors and information leaks, ultimately enhancing digital transformation (DX), operational efficiency, and security within financial institutions.

The Rationale Behind Adopting GrpMail and WebFile

The financial sector has traditionally operated with a physical separation between business networks and the internet, necessitating staff to move to internet-connected PCs for email and file-sharing tasks. With GrpMail and WebFile, employees at Chiba Shinkin Bank will be able to log in directly from their internal network, allowing them to conduct their email and file-sharing duties seamlessly from their desks. This change is expected to boost operational efficiency significantly.

Moreover, utilizing WebFile for file exchanges will allow the bank to sidestep the traditional PPAP (Password Protected Archive Protocol) method, which has faced criticism for its security vulnerabilities. PPAP often involves sending encrypted ZIP files via email alongside a password in a separate email, which can pose risks of interception. Instead, WebFile offers a more robust solution for secure file transmission and management.

Features and Functions of GrpMail

GrpMail stands out as an innovative system that enables multiple users to share one email address and manage communications centrally. Here are some of the key features:

• - Permission-Based Management: Assigning appropriate access rights to each user to share organizational emails while maintaining operational security.
• - Supervisor Approval Function: Configurable requirements for supervisory approval based on user roles whenever emails require sending outside the organization.
• - Tag Management: Enabling emails to be tagged for easier searching and organization, resulting in greater efficiency.
• - Stale Email Alerts: Alerting users about unread emails to avoid response neglect.
• - Response History Tracking: Centralized management of email responses promoting transparency and smoother handover processes.
• - Reporting Function: Simplified reporting for suspicious emails to administrators, enhancing cybersecurity by preventing users from clicking suspicious links or attachments.

More information can be found on the GrpMail service site.

Features and Functions of WebFile

Similarly, WebFile simplifies the transmission of sensitive files and storage management between firms. Key features include:

• - Secure File Transmission (PPAP Countermeasure): Allows secure file transfers through a protected environment.
• - Batch File Transfer: The capability to send various files to multiple recipients simultaneously and to collect numerous files from various users in one go.
• - Supervisor Approval: Settings for requiring supervisory approval before file dispatch.
• - Password Locking: Capability to set password protection (including one-time passwords) on sent and received files.
• - Suspension of Distribution: The ability to halt file transmission when necessary, effectively providing a double safeguard against information leaks.
• - File Sanitization (Protection from Targeted Attacks): Automatic removal of potential threats such as macros to ensure safe handling of files.

For more details, visit the WebFile service site.

Looking Ahead

Key Point plans to strengthen GrpMail and WebFile further and aims to broaden its user base while assisting Japanese companies in their digital transformation journeys. The company has already partnered with local governments and large enterprises, and starting in November 2023, with its alignment with Cocopeli Group, plans to introduce its solutions to various financial institutions across Japan, leveraging the synergy effects from this merger.
Other financial institutions are also reportedly in discussions to adopt Key Point's services, ensuring that the deployment of GrpMail and WebFile will continuously expand across the sector.

About Key Point Co., Ltd.

Name: Key Point Co., Ltd.
Location: 8F, Daido Life Kobe Building, 1-2-7 Sakaemachi-dori, Chuo Ward, Kobe City, Hyogo Prefecture
Representative: Masahiro Onishi, CEO
Established: November 1996
Business Scope: SaaS/ASP services, OEM software development
URL: Key Point