#Japan #AI Technology #Tokyo #Planbase #Subsidy System

Planbase's Revolutionary AI-Driven Subsidy Application System

Overview of Planbase

Founded in Shinjuku, Tokyo, Planbase Inc., led by CEO Takashi Takei, has made significant strides in the realm of subsidy applications by developing an AI-powered business plan generation system. This system has reported an extraordinary approval rate of 83% for subsidy applications under the second round of the Labor-saving Investment Subsidy program, greatly exceeding the national average of 60.9%.

The Challenge of Subsidy Applications

Subsidy applications often require handling substantial amounts of information and complex expertise, particularly when creating the business plan, which is crucial for success. Many businesses struggle with the challenge of producing high-quality applications within tight deadlines, complicating their funding endeavors.

Solution: AI-Driven Business Plan Generation

To tackle these challenges, Planbase developed an automated business plan generation system utilizing cutting-edge AI technology. This system autonomously generates precise business plan drafts based on core information inputted by the user, streamlining the application process and providing essential features like composition assistance and preview functionalities.

Supported Subsidy Programs

Currently, the system is equipped to assist with the Labor-saving Investment Subsidy and the Manufacturing Subsidy, with plans to expand to additional funding programs such as New Business Expansion Subsidies and M&A support.

Expert Oversight

To ensure quality, the system has been developed and assessed by experienced professionals in the field, such as small and medium enterprise consultants and administrative scriveners. They have contributed to designing prompts that meet subsidy requirements and evaluating the output's quality, which results in high accuracy and practical applications of the generated plans.

Record-Breaking Approval Rate

The high approval rate of 83% for the Labor-saving Investment Subsidy evidences the effectiveness of the system. Unlike traditional methods where consultants would start from scratch for each unique project, the AI system enables rapid generation of drafts based on previously gathered client data, resulting in significant time savings. This allows for multiple projects to be managed simultaneously without compromising quality or compliance.

Factors Behind High Approval Rate

Several key factors contributed to the impressive approval rate:

• - Automated Structure Design: The system creates cohesive outlines automatically, reflecting the evaluation criteria and necessary components for each subsidy program.
• - High-Precision AI Text Generation: Utilizing input data, it produces logical and persuasive content.
• - Expert Quality Verification: The input design, prompt structure, and output assessments are thoroughly validated against institutional requirements and assessment criteria.

A Sustainable Process

The system’s design allows the successful principles and processes applied to the Labor-saving Investment Subsidy to be replicated across various other subsidy programs in the future, promising consistent high approval rates for a broader range of businesses.

Streamlined Application Process

Automatic Draft Generation

Once the client’s foundational data is inputted, the AI system quickly generates a draft compliant with subsidy criteria, allowing consultants to focus on fine-tuning rather than starting from square one.

Revision and Preview Features

Users can view drafts immediately and provide feedback, which gets incorporated instantly, enhancing efficiency and client collaboration.

Ensuring Quality

Throughout the system's development, experts in small business consulting have participated in ensuring the content's logical soundness and regulatory compliance, limiting the need for extensive revisions after the initial draft.

Integration into Business Workflows

By employing this system, Planbase has significantly shortened the time required for preparing business plans, enabling the simultaneous handling of numerous projects while still ensuring thorough reviews and adjustments.

Unique Technology and Patent Application

The innovative automation and information processing capabilities have led to the filing of a patent (Application No. 2025-130571) to further protect the technology delivering these functionalities.

Future Developments

Upcoming General Release

The system is currently in a beta phase and is expected to be publicly available soon, enabling broader access for various businesses.

Expanding Supported Subsidies

Planbase is set to add support for a range of subsidies and grants, ensuring a more expansive user base can benefit from the AI-driven application process.

Broadening Applications Beyond Subsidies

The foundational technology may also find applications in other funding environments, such as grants and project proposals, creating an opportunity for diverse usage beyond subsidy-related documents.

Background on Company

Company Name: Planbase, Inc.
Location: 2-18 Ayabacho, Iidabashi, Shinjuku, Tokyo
CEO: Takashi Takei
Business Focus: Consulting for small and medium enterprises (subsidy application support, business management) and development of AI tools for business support
Achievements: Over 1,500 subsidies applied for and more than 15 billion yen in total approvals.
Website: Planbase