Navigating the Future of Work: Addressing Shadow IT Risks in the Era of PPAP Elimination

Yoshidumi Information Corporation, a premier partner of Google Workspace, based in Chiyoda, Tokyo, is actively promoting the elimination of PPAP (Password Protected ZIP files) as part of its initiatives to enhance security for businesses. As organizations shift away from PPAP, they face new challenges regarding the unauthorized use of cloud services or "Shadow IT," alongside difficulties in ensuring safe and efficient external sharing via Google Drive. To help companies tackle these challenges, Yoshidumi has published a set of three free resources aimed at providing practical tips for creating a safe and user-friendly environment.

Understanding the Resources

The three-resource set focuses on critical aspects ranging from foundational security knowledge to practical operational insights. It addresses hidden risks associated with both PPAP and Shadow IT, pointing out how they can jeopardize corporate security. It also delves into common concerns regarding sharing files externally through Google Drive and offers operational advice to help organizations strike a balance between security and convenience.

Resources Included:

1. The Hidden Risks of PPAP and Shadow IT: This document provides a clear explanation of the security challenges inherent in PPAP and the potential impacts of Shadow IT on businesses.

2. Seven Key Considerations for External Sharing via Google Drive: This resource discusses common pitfalls organizations face when sharing with external parties and provides actionable solutions to alleviate the tension between security and ease of use.

3. Cmosy Pocket Service Overview: This guide introduces a Google Workspace extension designed to enable safe file sharing while avoiding information leakage risks. Cmosy Pocket allows users to maintain robust security restrictions, ensuring external sharing is both secure and straightforward.

Introducing Cmosy Pocket

Cmosy Pocket stands out by retaining strong security measures within Google Drive, providing a safe way to handle external sharing. With this innovative service, companies can maintain the external sharing capability without compromising on security protocols. Integration is easy – a simple Chrome extension adds a button to the existing Google Drive interface, streamlining the entire external collaboration process.

Features of Cmosy Pocket:

- Controlled External Sharing: The shared drive is designated specifically for external sharing, thus preventing the mix-up of internal and external data.
- Automatic Permission Revocation: With an automatic system in place to revoke access once the share period is expired, the risk of unsecured file sharing is minimized.
- No Google Account Required: Cmosy Pocket allows seamless collaboration even with partners lacking a Google account, ensuring security without sacrificing efficiency.

Currently, there is a 14-day free trial available for organizations to experience the benefits of Cmosy Pocket firsthand.

Upcoming Free Online Seminar

To complement these resources, Yoshidumi also invites professionals to participate in a free online seminar titled "Maximizing the Convenience of a 'Closed' Shared Drive! Achieving Safe and Comfortable External Collaboration with Cmosy Pocket."
This seminar will explore practical methods for avoiding the problems caused by security restrictions and regressing to outdated practices like PPAP. Attendees will gain insights from demonstrations on how to effectively implement Cmosy Pocket in their operations.

- Seminar Date: June 30, 2026
- Time: 14:00 - 15:00
- More Details: Yoshidumi Seminar Page

About Yoshidumi Information Corporation

Founded in 2005, Yoshidumi Information Corporation specializes in promoting the next generation of work styles through the utilization of advanced technologies. As a premier partner of Google Workspace, the company excels in transformations related to workplace practices. It supports businesses with the adoption of Google Workspace solutions, advocates for the use of Cmosy Pocket for transitioning away from PPAP, and offers a range of additional services spanning training, diagnostics, and complete Google Workspace integration support.
For further inquiries, please contact the marketing department via their contact form.

Note: Google Workspace, Google Drive, and Gemini are trademarks of Google LLC. Cmosy is a registered trademark of Yoshidumi Information Corporation.