#Japan #Tokyo #KAEN #Scout Base #Nyle Co.

Introduction

In the ever-evolving web industry, Nyle Co. is spearheading its recruitment efforts with the innovative AI scouting service, Scout Base, provided by KAEN. Headquartered in Shibuya, Tokyo, KAEN has revolutionized the recruitment landscape by integrating the power of AI with human resources, leading to a more efficient hiring process.

Background and Challenges

Nyle Co., experiencing rapid growth, traditionally relied on multiple job platforms for mid-career recruiting. This approach, however, presented considerable challenges. The varied user interfaces of the different platforms led to inefficiencies in candidate evaluation, risking the chance of overlooking qualified candidates. Furthermore, outsourcing scouting tasks had incurred significant monthly expenses, amounting to tens of thousands of yen. In 2025, the company decided to implement Scout Base, which enabled automation of workflows via Slack integration, thus reducing outsourcing costs while enhancing overall quality.

Streamlined Operations Post-Implementation

Scout Base's distinctive capability lies in its ability to automatically select candidates that match hiring criteria across various direct scouting platforms. Through a hybrid approach involving both AI and human judgment, the matching accuracy is continuously improved. The service generates fully customized scouting messages automatically and allows the scouting tasks to be completed entirely within Slack, a vital communication tool used in daily operations.

By integrating Scout Base into their recruitment workflow, Nyle Co. transformed their approach, making scouting a routine part of everyday tasks. The transition to a pay-per-use billing structure ensured that costs only incurred when the service was utilized, allowing Nyle Co. to achieve significant savings while simultaneously improving efficiency. Below are the key achievements post-implementation:

Enhanced Cost Efficiency

Nyle Co. successfully internalized the scouting process that was previously outsourced. With Scout Base and Slack's automated workflow, they reduced external costs dramatically while maintaining high-quality operations. The shift allowed team members to proactively handle scouting tasks, fostering ownership and engagement within the recruitment process.

Strengthened Management System

The Slack integration allowed for centralized management of various job platforms, streamlining candidate notifications without needing to switch between multiple management screens. This capability enabled the team to realistically perform daily checks across all media sources, significantly reducing the risk of missing out on exceptional candidates.

Reduced Workload on Team Members

Previously, managing candidate evaluations across several interfaces was a major burden for the team. With Scout Base, the entire process can be completed through Slack, removing the need to navigate through various platforms. Feedback from team members has been overwhelmingly positive, with many expressing their satisfaction when discussing the prospect of extending their contract with Scout Base, as it has now become an integral part of their routine.

Insights from Human Resources Manager

According to Nakazawa, the HR Strategy Manager at Nyle Co., the essence of AI in human resource operations goes beyond mere automation or replacement of personnel. It aims to create an environment where human resources can focus on higher-value tasks. For the scouting process, AI handles candidate extraction and initial screening, freeing up human staff to engage in dialogue and decision-making. This division of labor is critical for maximizing effectiveness.

Nakazawa emphasizes the importance of determining which tasks are best suited for AI and which require human judgment. In the case of Scout Base, the AI handles the bulk of candidate extraction and matching, while final decisions regarding scouting outreach are made by humans. This clear delineation fosters confidence in the end-users.

About Nyle Co.

Founded in January 2007 and led by CEO Hisho Takahashi, Nyle Co. specializes in digital marketing and automotive industry DX. A team of 262 employees drives the company's growth efforts.

Company URL: Nyle Co.

About Scout Base

Scout Base is an AI scouting service designed for busy human resources departments. It enhances recruitment efficiency while also serving as a rich data asset for companies, learning their unique hiring requirements. AI supports the entire process, from candidate recommendations to the generation of tailored scouting messages.

Service URL: Scout Base

About KAEN

KAEN is a start-up focused on fostering business growth through innovative services. With a mission to ignite industries and improve the future, it offers a variety of platforms, including Scout Base and TAAAN, among others.

Company URL: KAEN