#Japan #Data Security #Tokyo #Haku #computer disposal

Introduction

The pressing issue of data security in the corporate world is underlined by alarming statistics from a recent study conducted by HAKU, a Tokyo-based firm specializing in the disposal of computers and data storage devices. Their survey encompassed 600 general affairs and IT personnel from companies with 10 or more employees, focusing on the current practices related to the disposal of PCs and memory devices, along with the associated risks of information leakage.

Background of the Study

In the backdrop of a rising trend of data breaches linked to mishandling electronic waste, HAKU initiated this survey to assess how effectively companies are managing their PC and storage device disposal processes. Between 2025 and 2026, various incidents raised concerns, like the leak of personal data from national hospitals due to improper disposal of hard disks and the theft of laptops containing sensitive information from public offices in Okinawa. Such breaches highlight the necessity for robust data management practices at the corporate level.

Research Key Findings

The survey unveiled disturbing realities concerning how organizations manage unused PCs and data storage:

• - 42% of Companies Retain Old Devices: A notable portion of firms reported having used PCs and storage devices retained within the office, either out of negligence or lack of an adequate disposal strategy.
• - Data Deletion Procedures are Lacking: An alarming 47.1% of companies either perform only a basic reset or are completely unsure about their data deletion processes.
• - Weak Policies and Oversight: About 25.2% of the companies lacked a clear protocol or an assigned personnel for disposing of outdated devices.
• - Misplaced Sense of Security: Surprisingly, 52% of respondents felt there were no major challenges regarding the disposal and data deletion process, despite existing risks. The primary concern among those who did identify challenges was the reluctance to invest in proper disposal methods due to cost.

Detailed Findings

1. Retention of Expired Devices: 12.8% of companies reported a significant amount of unused devices remained, and another 29.2% indicated a minor retention, leading to a total of 42% that have not adequately disposed of old hardware.
2. Disposal Methods: While 38.5% of companies rely on professional disposal services, over 21.8% still hold onto old technology without taking any action.
3. Data Erasure Methods: Only 20.8% of the firms confirmed using certified professionals for data deletion, indicating a significant knowledge gap among many regarding secure data management. Around half of the companies feature practices that lack verification or are outright insufficient.
4. Internal Disposal Policies: With only 33.5% of companies having documented rules and assigned personnel for disposal practices, the absence of clear guidelines is evident in more than a quarter of the respondents, marking a critical vulnerability in data security management.
5. Perceived Challenges: The disconnect between the reality of storage device retention and the perception of having no issues is particularly striking. While many companies struggle with managing outdated devices, a significant portion remains blissfully unaware or unconcerned about the risks involved.

Conclusion

Ultimately, this survey by HAKU has unearthed pivotal insights about the state of corporate practices regarding the disposal of PCs and storage devices. Despite clear evidence indicating the risks of poor data management, a large number of companies remain nonchalant about the dangers posed by outdated technology lurking in their offices. Companies must prioritize developing robust disposal policies, invest in secure data deletion practices, and foster greater awareness of the risks inherent to information security.

Given the ongoing incidents of data breaches, it is increasingly urgent for organizations to address this issue before an old device serves as the catalyst for major data loss. HAKU is dedicated to providing comprehensive solutions for the safe disposal of corporate PCs and storage devices, ensuring data eradication and issuing deletion certificates when needed. For any inquiries about disposal procedures or data management, feel free to reach out to HAKU.

Survey Overview

• - Survey Name: Study on Corporate PC and Data Storage Disposal and Security 2026
• - Survey Duration: June 12, 2026 - June 14, 2026
• - Target Audience: General Affairs and IT Personnel at Companies with 10 or More Employees
• - Valid Responses: 600
• - Research Method: Online Survey

Company Profile

• - Company Name: HAKU, Inc.
• - Website: https://haku-t.com
• - CEO: Hisao Tezuka
• - Location: 3-16-6 Yushima, Bunkyo, Tokyo 113-0034, Japan
• - Contact: TEL: 03-5817-4256
• - Business Focus: Computer recycling, data deletion, reuse, and recycling services. Licensed for privacy mark and recognized by ADEC for data deletion services.

Contact Information for Inquiries

For further questions regarding this research or our services, please contact:
Inquiries at HAKU: Yudai Uchikawa
Phone: 03-5817-4256
Email: [email protected]